Picky Eaters and Extra Meals
- As allergies and specific diets become more common, caterers are getting better about offering these specific accommodations. Take advantage of this to accommodate any friends with food allergies or preferences. Consider ordering some options for vegans and vegetarians, and serving some common allergy-friendly goodies, such as gluten-free, dairy-free, and/or nut-free sides and desserts. Making a small sign out of card stock to indicate these allergy-friendly foods will be greatly appreciated, as those with allergies often will just skip over foods that commonly contain allergens. In addition, signs indicating foods that DO have these common allergens in them will also help prevent any guests with strong allergies from having reactions!
- Vendors working the wedding have to eat too! It is courtesy to feed your photographers, DJ's, coordinators, etc. at the reception if a meal is being served. Give your caterer the vendor count, letting him know that they are vendors, as they won't need all the fancy embellishments he may be planning for your guests.
- Sometimes extra guests who didn't RSVP (or +1's who weren't invited!) show up too! Have your caterer plan for around five extra meals for unexpected guests. It's worth it to be prepared. If in the end they go unneeded, you have extra food you can take home!
- Speaking of headcount, do keep in mind that your caterer will need the final headcount number about a week before the wedding. Plan to have your final RSVP count by this time.
Weddings are notorious for their long buffet lines...
- Setting up the buffet tables so guests can walk down both sides of them helps eliminate guest wait time.
- Setting up serving “stations” (i.e. multiple buffet tables) can also help the line go faster.
Does your caterer offer more than just food?
- Ask your caterer if they provide rentals, such as chairs, tables, linens, tableware, etc. to consolidate vendors. Often, adding extra services to a package with a vendor you're already working with will be cheaper than adding an extra vendor to your team.
- Does the caterer also make cakes or bar tend? This can make the menu more cohesive, eliminate additional staff, and consolidate your vendor team.
- Remember to get as many details included in your catering contract as possible. Some good details to have on the contract (in addition to standard items, such as menu, pricing, etc.) are the caterer's arrival, set up, dinner, and tear-down times, server-to-guest ratio, and any fees, such as overtime, delivery, cake cutting, and corkage fees.