Viewing entries tagged
wedding coordinating

Comment

Diary of a Wedding Planner, Part 3

Blue Chip Accounting

Blue Chip Accounting

I believe deeply that we should never stop learning. Learning who we are, learning how to handle life, learning to expand on what we know. It's because of this philosophy that--even though I already have my certification as a wedding planner--I am continuing to take classes. It was last January that I started my wedding and event planning course; how fitting it is that this January I am starting a whole new course... Except, this time, it's accounting.

"Uhm, yuck?" You might say. But I'm honestly very excited, because I think it will be refreshing to take a college class that I feel is immediately relevant to my life (unlike many of the GE college classes I've taken in the past). The class squeezes right into the last few months of the wedding off-season, so I won't have any wedding weekends until after finals, and the class ends right before April, when I'll have to do my taxes. Call me a nerd, but THOSE TAXES ARE GONNA BE DESTROYED once I know how to get everything organized! 

I'm also excited to make friends with other business-bound students. Coffee friends are wayyy awesome. 

Speaking of coffee friends, have I raved yet about this amazing network called The Rising Tide Society? It's this huge group of entrepreneurs, many of which are involved in the wedding industry, who believe in community over competition. This enables us to unite--even when we're in the same line of work--and learn from each other, complain together, rejoice together, work together on projects, and feel less alone, which is important when you're the only member of your work-at-home business like me. It has been such an asset to my growth as a business-owner that I find myself recommending it to every remotely business-y person I come across. Are you a business person? Oh my goodness. Please go Check it out

***

As an end of the week update, I'm happy to report that my accounting class is going very well. I enjoy the peers and the professor, and am already thinking about how to write up my businesses financial statements to make life easier on my tax-guy, come April. Everyone warned me going into the class that it would be the most boring mistake I could possible make, however, so far it's been very interesting. I attribute that mainly to its relevance to me now that I'm responsible for this kind of bookkeeping, but hey, interesting is still interesting. 

Business owners, I'd love to hear how you do your taxes! Do you know much about accounting? Let's start a discussion in the comments below!

Comment

Comment

Diary of a Wedding Planner, Part 2

PC Engstrom Photography

PC Engstrom Photography

I'm so excited to kick off 2017 with a new, great, big business step forward! I'm going to launch a wedding product line! I can't give away the details just yeeeeet, but I've been conducting research, bouncing ideas off of my friends and family, and starting to gather items to be used for said products. Now that wedding season is officially over, and engagement season has begun, I have the time to re-brand myself a little bit in anticipation of this product line. Sheesh! Who knew that there was so much that went into making and selling stuff?

In other news, now that my December wedding is officially over (pictures coming as soon as the photographer releases them!) I am free to focus on the six other weddings I am in the midst of planning and coordinating. It's a lot of computer research, paperwork, and emails, which I really enjoy. I love the freedom of not having to pass my communication with clients and vendors by anyone else--such as a boss. It's just me! How crazy awesome it is to be able to call the shots. It saves so much time and keeps things organized, as information goes through less hands this way. 

I am also excited that as I work with more vendors, I am beginning to pull together a cohesive Preferred Vendors List, especially because it means there's a possibility of working with my favorite vendors more than once. I really love strengthening my relationships with great vendors, because it makes working with them during weddings organized, predictable, and enjoyable.

As a wedding planner, I sometimes feel as though other vendors worry I'm just there to tell them how to do their jobs. On the contrary, I don't want to have to do that--I have my own job to get done. Instead, I want to work with vendors who know how to do their jobs better than I even understand. Rather than worry they'll do it wrong, it's my dream (I'm serious, my DREAM!) to work with a group of vendors who can seamlessly work together to pull off a beautiful wedding. 

December is almost over! Uh, when did that happen? As this year inches near it's closing, I feel proud of what this business has accomplished in the seven months it's been around, and look forward to what 2017 will bring. Here's to growth in personal knowledge and experience, and to the happiness and success of all my clients' marriages. 

Comment

Comment

A Beautiful May Wedding

Earlier this year I had the privilege of arranging the flowers for a friend's wedding with my mom, who has an eye for color and is very artistic. I'm so excited to throw it back this Friday to some pictures that the photographer recently shared with me! 

My mom and I arranged and created the five hair pieces worn by the bridesmaids and maid of honor uniquely--that is to say, we kept the same color scheme by using similar flowers for each hair piece, but didn't bother to replicate anything. Each one is a little different, which made them more fun for my mom and I to put together, and for the wedding party to choose which hair piece they wanted to wear. 

The wedding was at the groom's parents' house in the country, which made a for a beautiful outdoor wedding, and which made wild flowers a natural choice for the bouquets.

The couple, Spencer and Michaela, met in high school, and were best friends before they began dating. I love when couples get the opportunity to grow up together. It makes their love story that much sweeter to me because they know deeply not only who the other person is, but who they have been throughout their lives.

Besides the hair pieces, booutonnieres, corsages and bouquets, we also put together the ceremony and reception decor, which the bride wanted to keep simple with mason jars, twine, and individual flowers. It made for a very easy, but fun job!

It was a beautiful wedding for a beautiful couple, and I am proud to have been involved in it. Show out to Engstrom Photos for sharing the album with me!

 

Comment

Comment

The Work-Life Balance

PC officevibe.com

PC officevibe.com

As a business owner fairly new to the position of "my own boss", I must say that it can be a challenge to stay on top of everything. And...when I say that, I don't necessarily mean on top of the actual wedding planning, because I love that part, and always get that done with plenty of time to spare. What I mean is that it's hard to balance life when I am not given perimeters that would otherwise separate the work from the down-time for me. You know, keeping the peas on my dinner plate from rolling over into my nicely rounded mashed potatoes. I'm talking about that work-life balance! 

For example: when you have school, a job, and a personal life, and all of those things have their own locations, the given requirement to arrive at each location at a different time generally keeps them all separate and organized. Each thing gets its own part of you and your time; each thing has its own box. This makes it easy to be productive in the work place, attentive at school, and relaxed at home.

So what happens when you quit your job and work from home, take online classes--from home--and spend a huge amount of time doing all of these things that require different parts of you in the place that has always been designed for resting?

Simple: each thing fights for supremacy. It begins to determine what you "mostly" are. Are you mostly a student, or mostly a working stiff, or mostly a stay-at-home-whatever? Do you know what I mean?

I am not a college student--in that I am not working toward a degree--but I do take classes from time-to-time so that I am always learning. I would say that I most struggle to separate working from, well, living. There's always something to be done: updating my business Instagram, updating my advertising methods, broadening my network, filming a YouTube video, pinning on Pinterest, consulting with clients, coming up with fun things to blog about, the list goes on. Right alongside that, I have other things to do, such as schedule my hair appointment, or a dental checkup, or a coffee date, or make a run to the grocery store, take my spunky little dog on a walk, clean the kitchen, make lunch, run a load of laundry...

Being in a place where both types of things are possible (home), the tasks eventually begin to bleed together.  I find myself making lunch and then making a business phone call, and then filming a YouTube video following by a consultation, and then scheduling a quick appointment with a friend while I'm in the area. Walking the dog and then blogging and grocery shopping and then working on an Excel Spreadsheet... 

It's a beautiful mess of multitasking and hustlin' along to make life work (pun intended). Totally possible, but the constant switch wears on you after a while. It makes me really respect business owners who have successfully created the distinction between work and private life. 

The work-life balance isn't just a struggle for business owners though. It's also true for people in the midst of planning a huge wedding or event. It's a crazy jungle out there when your work-life balance is further confused by planning getting pushed into your private life! So exciting, but also...disruptive.

I understand the hustle. I think to some degree, we all struggle--from time to time--to keep life balanced. What are some things that you do to separate work from your personal life? I'd love to hear your ideas and experiences in the comments below. 

Keep hustlin'! You got this!

Comment

Comment

Wedding Planning: What Not to Leave To the Last Minute

PC Buhdoopspogspot.com

PC Buhdoopspogspot.com

As a wedding planning, hearing a client say, "I'm leaving X to the last minute" is my literal nightmare. The stakes are so high when you leave only time enough for something being done at the last minute to work the first time around. It puts pressure on everyone involved, and it means that I may be left to figure out how to fix "emergencies" that could've been calmly sorted through had they been done a month in advance. It's not a good idea. It's SO preventable. This is one of the best pieces of free advice anyone getting married can get. 

So, exactly what do you absolutely NOT leave to the last minute?

Uhm, everything??? Okay, okay, fine. I'll narrow it down to the following five things.

1) DIY Anything

This is the one I am going to make a blanket statement about. It's because projects look fun on Pinterest, but what you don't know is those fun Pinterest projects took HOURS. Day's, even. And you think the picture is of the first version of the thing they made? No, the first version of every project ever deemed Pinterest-Worthy was considered a learning curve and then thrown away. So will YOUR complicated paper-mache wedding card box that you're going to make the day before the rehearsal be any different? I am sorry my friend, but unless you're a paper-mache magician, you'll probably make the project, look at it, stress-cry, and then immediately Google wedding card boxes that have overnight shipping options. Do we want to go through that? No? Well I have good news. Do it two months before the wedding, and then perfect it again and again until it's your spirit animal and Pinterest-Worthy as ever. Without the stress-crying and expensive expedited shipping. 

In addition to preventing paper-mache disasters and unnecessary stress-crying, doing things ahead of time also means that it's okay if you run out of ribbon for your invites. You can always order more. It's okay if the hot glue used in your banquet table centerpieces isn't sticking anymore after your fiance accidentally watered one (how sweet of him!)... You have time to make another or re-glue the whole thing. Do you see a pattern here? Extra time will save your tush!

2) Vendor Bookings

You haven't booked your caterer and your wedding day is how many weeks away? Are you crazy? Sure, you've talked to them, and your wedding date was still available a month ago, but if someone else comes along also getting married on your wedding date and they're ready to sign that contract and make a payment, you're outta luck. And you now get to find someone else to cater gluten-free French Cuisine food to your 180 guests for $15 per person--including the wine. What if no one is available? What will you do? This wouldn't have happened if you'd just signed that contract four months ago.

Do you want this to be you? (Please, don't let it be you!) Get this stuff done in advance! You (and I!) will both look back together, laugh about how crazy it would have been if we had put it off, and then high-five. That sounds way more fun.

3) Delegating Wedding Party Tasks

Do you know who your ushers are going to be? Is your best man supposedly driving you and your new spouse to your hotel room after the reception? ...Did you tell him this? Who is going to take your wedding gifts to your house after the reception and you've gone off to your honeymoon? Who is helping clean up all of your DIY centerpieces and taking them from the reception to be stored in their garage so that the venue doesn't throw them away? Do your bridesmaids know that they're carpooling to the salon to get their hair done the day of the wedding at 8:15AM?

Because weddings involve people who aren't being paid to do a job, delegation and communication with the wedding party are sensitive issues to be handled with the utmost care. You love the people who you've chosen to involve in your wedding, and you absolutely want those relationships to continue afterwards! They require care and consideration. In some ways, the wedding party must volunteer to do the tasks listed above. Of course, some one needs to get them done, but it's a matter of who is appropriate for and able and willing to give of their time for each task. Don't put this off. Ask with enough time left that people are comfortable saying "no" if they need to. This way, the person who is best for the task can be utilized. 

4) Wedding Vows

These can take a long time to perfect, and you DO want your vows to be perfect. Spend the adequate time on them that they absolutely deserve. This is not something you'll have time for the morning of the ceremony, unlike what you might envision. The morning of the ceremony is full of feelings, full of people who have questions and concerns, and full of things that need to get done before the ceremony. Are you really going to have an hour to sit in some garden with a pen and notepad while you wait--with a clear, peaceful mind--for a wave of poetic inspiration to hit? Gurlll, you'll be Googling vows and speed-printing some blogger's words five minutes before your ceremony. And you know why those vows will be better than your scrambled ones? Because they were written MONTHS IN ADVANCE WHEN THAT LADY HAD TIME ON HER HANDS UNLIKE YOU. 

I'm only yelling because I want what's best for you, okay?

5) Wedding Attire

Can I not have to list this? Do NOT tell me your seamstress needs you to order fabric for the top of your dress when it's three weeks from your wedding date. Don't stress me out like that. More importantly, don't stress YOU out like that. Get those wedding shoes on your feet months in advance to lovingly break in. Order that garter! Order it in two sizes so you have time to return both and get one that fits perfectly! And get that dress figured out months in advance. Please. For our sanity. With every detail, pace yourself, leave time for error, and leave room for second thoughts.

 

....You might be thinking, "Wow, MaKenna, that's really harsh to expect all of these things to get done so far in advance." I understand that feeling. It's easy to think that 6 months until your wedding leaves you rich with time to spend leisurely considering twenty different things without actually committing to any. But 6 months will be 1 in so short a time that you just won't believe it. And then you'll realize that you have to make twenty big decisions in a week--and just watch, it'll be the week that your boss asks you to work overtime three days in a row for a big project, your car needs to go in for repairs, and the dog gets fleas. That's just life. You'll be sitting there at 2AM with your poor dog reading through contracts, wishing you'd just signed when you'd met with the caterer in person.

I don't write about this just because more on-top-of-it brides would make my job easier. The reality is that while I care about your wedding, nobody cares more than you. If your DIY origami name cards don't work out, I'll be able to objectively keep them off the banquet tables without much regret. If the fabric you ordered for the top of your dress comes in off-white, and you have to wear it, and a few people notice, you're going to care much more than I will. If you failed to sign the contract with the caterer you wanted in time, and have to settle for second best, I am not going to experience that sinking gut feeling, although I'll be sad on your behalf. In the end, these things impact you. The stress of the 11th hour may not be my favorite ever, but it's my job. It's YOUR wedding.

So take this with a grain of salt. This will ultimately help you. It will greatly improve the chances of your wedding's success! I know you can do it!

Comment

3 Comments

Guest Post - All About Your Wedding Planner

I recently networked with a Wedding Planner in New York who was only too happy to share her insight into the business with me. I thought her answers to the questions listed below were an awesome resource for couples in the planning process of their weddings, and wanted to share.

Chantal Stephens is the owner of Events by Coco, located in New York.

PC Silver Fox

PC Silver Fox

As a planner yourself, if you were hiring a planner/coordinator for your own wedding, what 3 things would you look for in that planner/coordinator?

"If I was planning the most important day of my life, I definitely would want a few particular things in a planner! She would need to be trustworthy, as I would want to make sure I feel comfortable trusting her with every detail in the planning process. She would need to have excellent communication skills, as I am the type of person that really likes when people are quick to respond. And she would need to be super friendly/caring as I would hope we would become friends because we will be together so much so I would want her to be someone I can easily get along with and have fun with!"

What's the most surprising thing you've learned about planning weddings?

"I have learned (quickly) that weddings involve a lot of details! They are very time consuming and take a lot of patience!! As a wedding guest, you are really missing ALL of the background noise and what it takes to make sure everything goes on without fail."

PC Marrero Events

PC Marrero Events

Do you think having a Day-of Coordinator is absolutely necessary for a wedding to run smoothly?

"Yes, I absolutely do. As I mentioned above, weddings require many details, timelines, and it really gives a bride a much needed relief to not have to deal with all of that on their day. I love to be able to allow brides to enjoy the most important day of their lives!"

What's one thing you really want future couples to know about the wedding planning process?

"It doesn't have to be stressful!!! And there are so many ways to save money! It can be so much fun and enjoyable if you have the right planner guiding you through!"

What roles outside of a planner/coordinator does the wedding planner sometimes need to assume on the job?

"We are definitely a wearer of many, many hats. Whether it be planner, mediator, therapist, fashion adviser, quick thinker, problem solver, janitor, and so much more! Whatever we are faced with, we put that hat on and get to work!"

PC The Balance

PC The Balance

What are the 5 top qualities you believe a good planner must have to be successful?

"Communication, compassion, strong planner/organizer, strong net-worker, creative eye!"

On the day of a wedding, what emergency items do you bring with you to solve potential issues? Why?

"I have a big emergency kit full of anything from tide, Advil, Pepto, wipes, water bottles, band aids, nail file, nail polish, tissues, mints, and so much more."

Any tips for couples looking to hire good planners/coordinators?

"When you first meet with them, you will feel whether they are right or not. The right planner will ask you the right questions, and you will truly feel like she could be your friend!"

Have anything to add? How would you answer the questions listed here? Let me know in the comments below!

3 Comments

Comment

5 Things To Do BEFORE Choosing Your Venue

PC Karma Hill

PC Karma Hill

Everybody seems to think that the FIRST thing you do after getting engaged and begin the planning process is book your venue. While it certainly is smart to get it figured out right away, choosing it before deciding on anything is a huge mistake. Venue deposits generally aren't refundable, and generally represent a fairly large portion of your budget, so this isn't something you want to mess up on...

As a wedding planner, I've worked with clients who chose and booked their venue before understanding what they wanted the very essence of their wedding to be, and it forced them to adapt many of the big details they would've changed otherwise to match their venue. It makes me frustrated that couples who believe they need a planner don't think it's necessary to work with a planner to find their venue also. Trust me on this--there's a little more to it than just finding a space that you like that you can afford!

In hopes of improving others' experiences with venues, I've written out the top 5 things to do BEFORE choosing your venue. These things are so important to work through FIRST that I can promise the couples who go through this list and do the work a much happier experience with their venue choices throughout the entire planning process. 

Ready?

PC lesanella.com

PC lesanella.com

#1 - Decide on Your Wedding Theme

Why? It doesn't make sense to book a barn for your reception if you are still thinking about a beach-themed wedding. Barn screams rustic, country, romantic, while beach says luau, chill vibes, and BBQ. Choosing a theme dictates what the desired atmosphere of your venue should be, and understanding that desired atmosphere as you look through venues will make the task of choosing much easier. Either it fits, or it doesn't. The bonus of choosing a venue that matches your theme means that you won't have to over-decorate to make your venue and theme marry (gasp! wedding pun!). If they're the right match, they'll work together perfectly just as they are, and isn't that better?

PC Your North Country

PC Your North Country

#2 - Create Your Guest List

Since invites don't generally go out before 6-8 weeks before the big day, it might not seem obvious that you should have the guest list hammered out now--but it is so important! Venue rooms have a guest limit, so if you book a venue that fits just 100 heads, you can't add another 50 to your guest list after your mother comes to you with more names! 

Here's your Handy Dandy Guideline:

- For the ceremony, you should have about 6 square feet per guest.

- For the banquet tables, there should be about 12 square feet per guest.

- For the dance-floor, there should be about 8 square feet per guest.

Follow these guidelines and you'll be golden!

PC Coco Wedding Venues

PC Coco Wedding Venues

#3 - Understand Your Wedding Budget

This determines what you can spend on your venue! If you book a venue for $5,000 without realizing that your total wedding budget is $10,000, you just spent a (generally non-refundable) 50% of your budget on your location! That's not much wiggle room...

PC Bridebox Wedding Albums

PC Bridebox Wedding Albums

#4 - Decide What Other Kinds of Vendors You Will Hire

This is important not only so you can understand where you stand with your budget, but to understand how to accommodate your vendors needs...

Are you booking a DJ? You need to know--is there room for his DJ booth? Are there ample electrical plugs near the dance-floor? Will that booth fit around other tables you'll need such as the cake table, the consumption bar, the gift table, etc.?

Are you booking a caterer? Do they need a commercial kitchen or will they set up shop outside? If they set up outside, does the venue permit this? Is there an area where they can do this without being right in everyone's view?

Are you booking a florist who will need to arrange flowers on-site? They will need a corner during the morning of the wedding to do this without disturbing anyone. Will they get early access to the room?

These are all questions to keep in mind as you consider venues! Don't do yourself or your vendors the disservice of overlooking these details.

PC Harper's Bazaar

PC Harper's Bazaar

#5 - Create a Basic Outline of Your Wedding Week Schedule

You might know you're getting married on a specific Saturday, so that's obviously the day you'll book, but did you make sure the venue is also available the day before for your rehearsal? You'd be shocked at how few couples think about this! Additionally, think about whether you'll need to be at the venue any other times before the wedding, and confirm with the venue manager that this is okay. You should especially be aware of when your decor and rentals will need to be delivered and set up. The venue will need to accommodate these vendors. (Late set up presents a whole new host of problems!)

Your wedding day schedule is also important to be aware of as you look at the actual building layout of your venue. If you have your wedding at the same venue in two different areas for the ceremony and reception, consider whether moving the crowd from one room to another other will present any technical difficulties. If there are other weddings or events going on the same day, is it possible your guests might end up in the wrong reception room? Don't let it happen!

Have any tips to add? Don't hesitate! Add them in the comments below!

Comment

More About That Wedding Dress!

I recently put the video embedded above up on YouTube. It is the first of three videos documenting the many hours of my life I spent sewing away at a wedding dress for a photo shoot. You can read more about that photo shoot here! I am very excited about getting my feet wet in the YouTubing world and hope that you will stop by sometime, watch a couple videos, and maybe like and subscribe. 

If you're remotely interested in sewing, clothing design, pattern making, or weddings in general, clicking on the video above is the perfect way to start!

Comment

3 Ways To Stay Organized During The Planning Process + Freebie!

PC pixabay.com

PC pixabay.com

One of the issues I've faced during the planning process of some of my projects is what I call "Unexpected Eleventh Hour Syndrome". This is what happens when you spend all of the months leading up to the Big Day waiting for the last few weeks to do what you didn't realize you could've done ahead of time. It's not purposeful procrastination--just learning the hard way that you could've done something differently to make your life about a thousand times easier. 

Don't do that. Unexpected Eleventh Hour Syndrome (UEHS) is a terrible curse to be avoided when at all possible. To help you out, I've listed some things that I personally do to avoid last minute crazes, and I'm also giving you access to a free downloadable to help you keep track of the To-Do's leading up to the Big Day.

PC thesuburbanmom.com

PC thesuburbanmom.com

1) Devote an entire calendar to your event. 

This allows you to connect your To-Do's to a visual time-line that puts itself in the context of real time. The freebie mentioned in the headline is an Excel Spreadsheet I made for this exact purpose! It includes an edit-friendly calendar starting from September 2016, lasting through December 2017, with a large area available for notes to be made pertaining to due dates, specific tasks, and vendors. (Check the end of the post for more details.)

PC thehuffingtonpost.com

PC thehuffingtonpost.com

2) Plan backwards.

What needs to be done the day of the event? What about the day before? Treat this like a pyramid--the day-of tasks are the very top, resting on a foundation of the tasks done the day before. Those things rely on things done the week before, and the month before, etc. This will force you to understand what things must be done in a specific order, and why. From there, you can figure out when you can most efficiently complete certain tasks.

PC vertex42.com

PC vertex42.com

3) Stay ahead of schedule.

If you're down to 6 months before your event, you should be working on those things as well as the things you'll need to do during the next month. Keep in mind that this requires you to understand the productivity rates and accuracy of you and the people responsible for completing the tasks on your lists. So if you or another person responsible tend to put things off or work slowly, compensate by working ahead. This will enable you to avoid the much dreaded Unexpected Eleventh Hour Syndrome!

Want this freebie? All you need to do is fill out my Contact page and ask me to send it to you! You'll find a downloadable version in your inbox shortly!

Comment

2 Comments

Battling the Budget Part 2: Inexpensive Alternatives

Nothing ruins wedding vibes like price-tags that say "no." In the same way, price-tags that scream "YES!" can really make a difference in the planning process, which is why I love my job. I have kind of an obsession with finding good prices and using creativity to come up with lovely alternatives to things such as standard wedding fare. (Don't believe me? I once developed a month-long meal-plan for myself that priced out everything with recipes, shopping lists, and all organic ingredients for three square meals a day with a budget of $100.) 

In the previous blog-post, I pinpointed the five common large expenses that nearly all weddings struggle to escape. In this blogpost, I'm going to return to those same five things and and share my ideas on how to avoid the price-tag with some creativity and extra thought. Ready to learn how to keep your wallet from emptying?

PC Venuesafari.com

PC Venuesafari.com

1. Ways to Save Money on Your Venue(s)

a) Just rent out ONE venue. Think about it: renting one area at a ceremony location costs, say $1,000. Later on, you decide you want to rent a second area at that same location for the reception as well. However, instead of that second area also costing $1,000, it costs $500, because you've already rented another part of the venue. So you're at $1,500. Now, let's suppose you rented a second location instead of an extension of the first location. Is that second location going to cost just $500? Probably not, because many venues have a minimum rental requirement, or they simply charge a higher minimum for rental of any area at their venue. So it's likely that the second venue will also cost around $1,000. So now you're at $2,000, instead of the $1,500, for the SAME purpose! Renting two different venues is also a lot more trouble, because sometimes you have to take into account the transportation of your guests, which might also come out of your pocket. 

b) Get hitched on a weekday. Most weddings are on Saturdays or Sundays because it's most convenient for guests to attend. However, because of their popularity, venues generally hike up the prices of venues on weekends, a lot like how airfares are three to four times the price on holiday weekends. They do it because they can. On weekdays, however, very few venues get weddings booked, so their prices generally go down. If your guests can get off work a few hours early, consider having your wedding on a weekday, such as Monday, to save some bank.

c) Have your wedding at a private venue, such as a friend's property or large house. This can save you thousands of dollars, and often does not compromise the quality of the location. It really does pay to know certain people!

PC theweddingspecialists.net

PC theweddingspecialists.net

2. Ways to Save Money on Catering

a) Plan your wedding around a lighter meal, such as brunch or lunch. Serving coffee, fruit salad, muffins, and deviled eggs for a light brunch is much more cost-effective than almost any dinner will be. Even a lunch of fruit, veggies, and tea sandwiches is cheaper than the dinner plates that most caterers will offer for evening meals. Including a brunch or lunch will change a wedding schedule around entirely though, and will only work if your vision includes a day wedding. 

b) Have a Potluck Wedding. This is more styled toward country weddings, or small church weddings where this kind of meal is common. It can certainly save a lot of money, though. 

c) Have the family provide the meal. This is similar to a potluck wedding, but it puts the provisional responsibility on the bride and groom's family members instead of on the guests. It is best suited for more intimate weddings, and is very convenient for weddings located at a house. 

PC romanticdecorationnow.blogspot.com

PC romanticdecorationnow.blogspot.com

3. Ways to Save Money on Guest Seating and Details

a) Move those chairs! When you have a ceremony as well as a sit-down dinner, you need twice the amount of chairs--unless you MOVE the ceremony chairs during the cocktail hour to the banquet hall! This can cut your chair bill IN HALF, and won't be noticed if your guests are distracted during cocktail hour.

b) If it is appropriate, consider paper napkins and plates, and plastic cutlery. Especially if your meal is potluck style, this won't be surprising or distasteful, and will save money the caterer or venue would otherwise charge for dish usage. It also eliminates the possibility of paying for damaged dishes, which is almost guaranteed to happen at least a couple of times at a wedding.  

c) Consider DIY wedding favors, such as cute baggies of Jordan almonds, prettily-packaged flower seeds with a reference to "growing love", tiny jars of homemade seasoned salt, infused olive oil, jam, or honey, servings of wedding cake, boxed truffles or bonbons, miniature s'mores kits, or homemade bath salts. Pinterest has about a million ideas!

PC britishschoolalex.org

PC britishschoolalex.org

4. Ways to Save on Your Wedding Gown

a) Make your own wedding gown (if you know how to sew), or hire a friend or relative who knows how to sew. This gives you complete control over how you want it to look, but is a very time-consuming process. My mom did this, and saved plenty of money on the labor and alteration costs that she instead did herself. Fabric will be your largest cost--and it WILL cost something. But only a couple hundred dollars, as opposed to the thousand or so you'd pay otherwise.

b) Alter your wedding gown to fit you and your tastes. Whether it's your mother's gown or one you found at a thrift-shop, altering a gown allows you to keep the parts of it you love and jazz up the areas you're not so excited about. It's a money-saving, much less overwhelming process than creating a whole dress out of nothing but fabric yardage can be. 

c) Find a used wedding gown. Online stores such as www.preownedweddingdresses.com have dresses in all sizes, styles, and price-ranges that have been cherished by brides already, yet are still in tiptop condition. They are marked down considerably, and are a very lovely option that won't compromise your tastes at all. 

PC portlandweddinglounge.com

PC portlandweddinglounge.com

5. Ways to Save Money on Entertainment

a) Replace a DJ with an iTunes playlist. You can make this yourself, hook it up to a speaker and have your wedding party members tweak it from time to time during the night. Have someone from the wedding party MC the evening instead of hiring a DJ to do this for you. 

b) Ask a friend who DJ's on the side to DJ as your wedding gift, or offer to pay him a fee. Be tactful about this, as you don't want to insult your friend or his side-business. If his business is too big, this might not be a good option. However, if he is a close friend and is invited to the wedding anyway, he may volunteer to DJ, or offer it as a wedding gift anyway. If you do pay an amature to do it, it is very likely that he won't charge commercial prices. 

 

No matter what your wedding budget is, at least a few of these fifteen suggestions can be applied to your wedding to free up money that can be put toward the most important details so that you get the day you've already imagined.

Have a money-saving tip of your own? Post a comment below!

2 Comments

Comment

Battling the Budget Part 1: Bulky Wedding Expenses

PC bettertogetherweddings.co.uk

PC bettertogetherweddings.co.uk

When planning a wedding, money is often seen as the enemy; there just never seems to be enough of it! In today's wedding industry, $20k is generally shrugged at as merely a "doable" budget, and $10k is reacted to with disappointment and head-shaking. Today's weddings are expensive, but it is my firm belief that they don't have to be. 

Almost no other celebrations are allotted $10k-20k in expenditures, and any celebrations that are are sure by nearly anyone's standards to be incredible successes. Why is it that weddings seem to cost so much for so little in exchange? In this series, I will pinpoint the most expensive aspects of weddings, explain how they can be substituted with affordable alternatives, and highlight some useful wedding hacks that can save you money and make your wedding more personal at the same time. 

So let's get to those bulky wedding expenses! Here's one thing I'd like to mention about the expenses of weddings. A bride's outgoing wedding expenses are her vendors' paychecks. They deserve to charge their fees because that's how they make their living. The wedding industry is an incredibly big, lucrative business, but it's almost never a business's intention to take advantage of their client by charging much more than they are worth. Cupcakes a delicious morsels that can sometimes be gone in three bites, but they cost what they do (between $2-10 apiece) because they took money to create as well as time to mix, bake, decorate, and sometimes transport. That little cupcake is a labor of love--labor that deserves to be paid fairly for. 

As a budgeting specialist, I must clarify that I by no means am encouraging that vendors be taken advantage of for their services. Instead, I am recommending that the budgeting bride and groom engage with vendors for the most important details of the wedding, and the compensate for other services that are less important when the budget says "no". I am an expert at finding creative alternatives, not at conning vendors into providing products and services for next to nothing. 

That being said, let's get down to it: The most expensive aspects of today's wedding.

PC partiesbyme.com

PC partiesbyme.com

1. The Venue(s)

Whether it's a church or a 5 star hotel, venues have high prices, prices that directly correlate with the location, the event date, the time of day or night the event is being held, the length of the event, and how many services will be used. Typically, if your wedding's ceremony and reception are located at different venues, the cost will also increase.

PC byrkristi.wordpress.com

PC byrkristi.wordpress.com

2. Catering

Food gets expensive when you take into account that its preparation and service presentation also have steep price-tags--not to mention expected service tips! Knowing the guest-count is vital to nailing down the exact catering bill, and knowing that it will prove very challenging to adequately feed each guest on less than $12/head is key as you budget for the meal. At $12/head for 100 guests, you're already at $1200!

PC weddinglocation.com

PC weddinglocation.com

3. Guest Seating and Details

Chairs are often an extra charge if the venue does not provide them, or charges an extra fee for their use. Cost per chair ranges from $1.50-$10, and if your reception and ceremony are at different locations, sometimes you'll be buying two chairs per guest! Other details that come at a cost are things like table linens, glassware, and favors. 

PC the weddingspecialists.net

PC the weddingspecialists.net

4. The Wedding Gown

Finding the dream wedding gown at a "reasonable" price is THE task, and while possible, takes a lot of hunting, and possibly self-alteration. Expect to shell out at least $1,000 for your gown if you're shopping at regular wedding gown stores. 

PC metrospectevents.com

PC metrospectevents.com

5. Entertainment

Commercial DJ's, singers, bands, and other entertainment you may want to spice up your ceremony or reception charge hefty prices that should be planned for early on in your budget. Often, their charge includes their travel fees and equipment usage. Keep in mind that these sometimes "starving musicians" are trying to make a living with these prices, and their intention is not to empty your pockets.

Speaking of emptying pockets, weddings sure do it, don't they? Next week we will go over alternatives to these five expensive aspects of the wedding industry that will clue you in on how to save BIG time--without taking advantage of any vendors, and without compromising on the unique and beautiful ambiance of the wedding you're dreaming up. 

Comment

Comment

Things to Know about Wedding Gown Alterations

PC David's Bridal

PC David's Bridal

Story time! I'm excited to announce that I am planning a styled event that's happening in August! The process for this has proven to be very complex, since a styled event--while not a real wedding--still requires a venue, a photographer, a cake provider, a florist, models, and of course a wedding gown. Early on, I found and purchased a used wedding gown that perfectly fit the model I'd contracted with. However, due to some conflicting events, the model fell through, and there I was, stuck with a gown that fit an incredibly unique hour-glass figure that I couldn't seem to match with anyone else.

After some initial frustration, I realized that if I chose to alter the gown myself, I would not only have a much easier time finding a model, but I would also have the opportunity to fashion the rather generic gown into exactly the style I dreamed of. And so after some ferocious sketches and overzealous designing, I made a plan and am currently living in a sewing-lab that once looked like my bedroom. 

This project has caused me to spend a lot of time pondering the wedding gown alteration process. It's lengthy and time-consuming and there are about a million things going on at once that require careful consideration. It is my hope that the suggestions listed below can simplify the process for you, whether you're hiring someone to alter your wedding gown for you, or are (bravely!) altering it yourself.

1. Don't buy your dress too small.

There are many brides who feel that their set-in-stone wedding date is the perfect motivation to diet toward their weight-goal. This is often accompanied by brides buying their dress in the size they plan to fit into by their wedding date. While in a perfect world this might be a good idea, it tempts disaster, since things don't always happen the way we want them to. The last thing a bride needs to worry about a week before her wedding is the fact that she cannot will her body to fit into the beautiful gown she spent a pretty penny on. And when it comes to altering too-small gowns to fit, options are limited; seams can only be taken out so much, after all. Do yourself a favor: buy your dress as close to your size as possible. Go ahead and diet away! If you do end up losing weight, your dress can always be altered to fit a smaller size. 

2. Don't buy a dress more than two sizes too big.

Not too small, not too big...sheesh, can't I give you any slack? Sorry ladies, but as a seamstress, I know firsthand that the larger a garment is, the harder it is to alter to a smaller size. This is not to say it is impossible. But it does mean that it will take longer, and therefore cost more money, since more parts of the gown must be seam-ripped, sized appropriately, and then resewn. Getting your gown  in a size as close to your own as possible will ensure that you're not wasting extra money on alteration costs. 

3. Make a plan.

If you're altering your dress yourself--bravo. You're in for quite the project, but it can be so fun if you plan ahead and prevent those hiccups! Draw out detailed designs of what your altered gown will look like, and make sure you have all the necessary items for the task. If you're changing the design in any way, know that you will need to make a pattern, or buy one that works for you. 

Sewing Tip #1: Make patterns with paper bags, not just tissue paper. I do use tissue paper--typically when I'm cutting out very tedious pieces of fabric that need to be pinned to their pattern with impressive exactness--but tissue paper can also be a pill to draw on. Ideally, charcoal pencils are used because they write so effortlessly, however, I don't have any, so I always cut up a few Trader Joe's paper bags and draw out rough patterns using a ruler and sharpies. My great grandmother taught me this method, and it's never let me down. 

Sewing Tip #2: Practice sewing complex parts of your dress pattern with cotton first. It is very cheap material that is easy to work with, and it will give you an idea of what the shape of your gown will turn out to be. This way, before any permanent alterations are made on your gown, you can be absolutely sure that the pattern you've created will give you the look you're going for. 

Sewing Tip #3: Prevent your machine from snagging your gown's delicate fabric by pinning tissue paper to the exposed seams before sewing them. It's very easy to tear away the paper once it's all sewn together.

Sewing Tip #4: Hand-stitch the delicate parts of your dress. By all means don't hand-sew the whole thing. You'd be celebrating your anniversary by the time you finished it... But lace, appliques, ribbon, beading, buttons, etc., should be hand-sewn to ensure they are not damaged by your machine.

Sewing Tip #5:  This feels obvious to list, but it's very important that you don't make any unnecessary trims on the gown while you're sewing until you're absolutely sure that it is perfect. Fabric that is cut cannot be uncut, and you may do serious damage to your gown by making premature alterations! I know it's exciting, but let's not toss caution to the wind just because we're getting married, alright?

Oh, and don't forget--

Sewing Tip #6: Get excited! You're going to have a great time. 

Comment

Comment

Great Gatsby Party Decor Tutorial

Last weekend I had the opportunity to help plan and decorate for a Roaring 20's birthday party at a client's home that I took lots of deliciously Great Gatsby-esque pictures of! I didn't have a chance to take step-by-step pictures of each decor item, but directions for all are listed below and most are straightforward, simply, and affordable. I had a wonderful time crafting each item, and while I generally don't consider myself artistically-inclined, I felt like I had some Roaring 20's stylistic intuition this time around!

Coffee Table

Coffee Table

This coffee table was dressed up with a gold table-runner, some star-shaped confetti, and sitting on a mirror is a candle-holder that I stuck some fluffy ostrich feathers through. Around the top I looped some plastic strings of pearls, and some more pearls and gold plastic "grass" underneath.

Coffee Table Centerpiece

Coffee Table Centerpiece

Here's a close-up!

Fireplace Room

Fireplace Room

Near the coffee table is a fireplace we decked out with some sheer white curtains and some wine bottles wrapped in gold wrapping paper.

Fireplace

Fireplace

I did some line-contrasting with the pearls against the shapes in the fireplace cover.

Fireplace Cover

Fireplace Cover

Just LOOK at it!

Wine Bottle Candle Holder

Wine Bottle Candle Holder

The empty wine-bottles have been spiffed up with some gold and white ribbon, strings of pearls, and topped off with a white taper candle. If you stick the taper into the open bottle with a bit of force, they should stay upright. 

Feather Candlestick Holder

Feather Candlestick Holder

With other candlestick holders, a simple golden bow with an ostrich feather stuck in at an angle is era-appropriate while also ridiculously easy and affordable. If you hunt online, such as on eBay, for these feathers, you can find 100+ for $10 or so.

Feather Centerpiece

Feather Centerpiece

Speaking of feathers, I used about 30 stuck in at angles in a Styrofoam cone to make a beautiful feather centerpiece that is absolutely picture-worthy! My client had a peacock feather on hand that we stuck in at the top to add some extra color.

TV Stand

TV Stand

We stuck these babies on each side of this TV, and some extra pearls, a gold napkin, and a $1 store feather boa was all this so conveniently antique TV stand needed. 

Cup Holder Stand

Cup Holder Stand

Here's some simple confetti and a string of pearls we plopped here to add a sprinkle of Great Gatsby glamour. A little goes a long way with this stuff!

Palm Tree

Palm Tree

Here's another example of where a little goes a long way--3 pearl necklaces managed to make this palm tree a part of the party atmosphere.

Porch Candelabra 

Porch Candelabra 

On the porch entrance of my client's house I looped some pearls around the handles of this candelabra.

Kitchen

Kitchen

The kitchen chandeliers got similar pearl-attention, alongside some white balloons fastened to the ceiling with fishing string to create a floating effect. Some $1 store plastic gold swirls were also tacked from the ceiling for some extra bling.

Chandelier

Chandelier

Both white and silver pearls were used, all at different lengths, to create interest and a casually-luxurious feel.

Pearls and Balloons

Pearls and Balloons

I love working with strings of pearls because they don't require anything to fasten them with as long as you are looping them. If you twist them together, they'll snap together without a hitch.

Photo-booth

Photo-booth

We also created a photo-booth using "Happy Birthday" wrapping paper, black paper under the gold fringe, and two sheer white curtains tacked up and tied with a gold tassel we had on hand.

Stairway

Stairway

Speaking of gold fringe, I really went to town with this stairway that we taped yards and yards of the stuff too along with pearls and white streamers. At the top of the stairway, we covered a handrail with a lace tablecloth and a $1 feather boa.

Entrance Way

Entrance Way

It dressed up the party area and complimented the entrance very nicely. On this entrance-way table are more of those feathered candlestick holders, a feather boa, and some more--you guessed it!--pearls.

Piano Room

Piano Room

A nearby, surprisingly era-appropriate upright piano got similar attention. Notice more wine-bottle tapers on the corners!

Chandelier

Chandelier

Last--my absolute favorite item!--here is the gold fringe chandelier we fashioned with tape, fishing string, a hoola hoop, and a two-tiered hanging plant-holder we suspended from a chandelier chain already attached to the ceiling. Imagine that!

I had a blast working on the decor for this party, and hope my pictures and simple instructions can inspire you guys to dream up and execute your own 1920's decor.  A little party never killed nobody, right?

Comment

Comment

What You Need To Know About Catering

(PC reakitchenrentals.com)

So you have 200 guests invited to your wedding, and you want to know what you need to know about feeding them. A sit-down restaurant is possible, but definitely a challenge with 200 guests. If you're going for catering, you have two options: pay someone to figure everything out for you, or save some bank by doing the proper food-sleuthing yourself.

Since I've been in the catering business myself, maybe I can help.

Calculate A Proper Costs Per Head

It's hard to imagine that $2,000 might not be enough to feed your crowd, but just think about it. 200 guests x $10. You can barely get a plate of food at a good restaurant for $10 as it is. At weddings, between $12-20 is commonly allotted per head. Get familiar with that term too, because your caterer will use it, and expect you to know that it simply means per person, and therefore per meal. There isn't really a way around this one. If you're looking to save money, consider a morning wedding where brunch is served--muffins, fruit, coffee, and lighter fare--that may cost considerably less. 

Here's the thing about costs per head though--it's not just the entree that costs money. A good slice of cake--including cupcakes--costs around $5 as a starting point. If you have a dessert table as well, this can rack up some serious bills, and needs to be taken into account in the budget early on. If you're serving drinks at your wedding, that's another cost--wine, beer, mixed drinks, bar-tending...even just coke or lemonade can add up, so keep that in mind. To save money here, consider bakery chains like Nothing Bundt Cakes who sell small bundtinis or their larger bundt cakes in tiers for much less than the average designer bakery. Maybe a dessert bar isn't necessary. Provide drink tickets in the invitations to your guests to indicate there is a limit to the free alcohol, and then provide a cash bar for after their tickets are used.

As a last detail, make sure you're budgeting for tableware, because chairs, linens, chargers, glassware, and silverware are going to cost money too. Saving money in this area may be easier than you think--pay for an all-inclusive venue that includes tableware, or find a catering company that provides tableware with their catering services.

Be Aware of Food in Season

When certain fruits are in season at the grocery store, they're always much cheaper to buy than fruits that are out of season. It works the same with catered foods. If your wedding is in the winter, do a bit of research and find foods that are specifically in season to make sure the fresh apricot sauce you want on all of your pork chops isn't going to be three times the price it would've been in spring. 

Be aware of Changing Food Prices

When I worked in catering, my boss complained all the time about how food prices fluctuate on a weekly basis. Remember last year when all of these chickens in California got sick and egg prices more than doubled in most grocery stores? That was a drastic price fluctuation, but stuff like that happens, and it's part of why many caterers have disclaimers saying things like "Food prices subject to change without notice." Be aware of this and leave some wiggle room in your food budget so you don't deal with any last-minute cost per head surprises. 

Know that Catering is Hard

When I catered, I had a really neat boss whose main theme in life seemed to be "recycle everything." Not only did this mean she saved a lot of money on food for herself and her clients, but it meant that we had to be creative with what food we prepared. I once watched my boss turn a half-demolished, stabbed-to-death Costco chocolate sheet-cake into a decadent chocolate bread-pudding that wowed everyone. One time we had to prepare tofu in a way that was gluten-free, dairy-free, Kosher-friendly, and vegetarian, and I remember fumbling through the kitchen pantry and finding gluten-free bread mix, and bringing it to my boss to use for binding the tofu. We rolled it into balls and fried it, and it was amazing. We had soooo much freedom, but we used that freedom to create food that perfectly suit our client's needs. Because we had that freedom to figure the details out ourselves, I believe we did a better job than we would've been able to do had our client micromanaged the process.

That said, when you hire a chef, hire someone you can really trust, and communicate to them exactly what you want, but then...give them the freedom to call some shots. Chances are they probably know food better than you, and can make things work out better than you could have planned anyway. 

Feel uncomfortable about this? Give your chef your vision, have him/her work their magic, and then ask to try the food beforehand. This will give you a concrete idea of then product you know you are purchasing, and it may clear up any misunderstandings long before they would become an issue. For example, some people's interpretation of "roasted" is someone else's "burnt" (*cough* roasted marshmallows *cough*).

Be Consistent With Your Order

When I catered, I remember feeling a constant awe when I watched a crowd of people demolish in forty-five minutes what took weeks to plan and days to prep. You order a salad for 200 people with all of the fixings julienne-cut delicately atop your fresh leafy greens? That's like 4 hours of washing, chopping, and packing for one person, and even more for plating if it's not a buffet.  

With that in mind, I want to be your chef's advocate--don't change your mind at the last minute on a really important detail. You decide you want caviar instead of scallions atop your clams two weeks before? Fine. But don't decide you want your chicken stuffed with ham and Swiss instead of marinated in teriyaki the day before your wedding. Your caterer may tell you he can do it, but he's saying that through gritted teeth and an incredible headache. Besides, last minute changes will cost you more money because the ingredients for the original plan have most-likely already been purchased, and may still be charged to you for inconvenience. 

 

Finding a caterer and creating a meal-plan can be stressful work, but by using the information from this post, hopefully the process smooths itself out a bit. If you're overwhelmed with the planning process, talk to a wedding or event planner such as myself; we are here to make things easy!

What are some of the issues or solutions you have come across during your catering experiences? Do you have any caterers you'd like to recommend? Comment away!

Comment

Comment

Unique Table Centerpieces

This is an article I published earlier this year on a blog I started before the launch of my website. You can visit me at Cakes and Ribbons to review some of my earlier writings!

I just enrolled in QC Career School today for my Wedding and Event Planning certification! I am SO excited and have already begun the coursework. My second semester in college also begins in just a couple of weeks, so pretty soon I’ll be as busy as ever–a stark contrast to this phase of post-holiday boredom I seem to be caught up in. I’m sure a few days after my semester begins I’ll be wishing I was bored instead of as busy as six classes, my wedding and event planning course, and four part-time jobs will surely make me.

To celebrate this new development, here are some unique table centerpieces that would be appropriate at various different events!

(PC austinweddingblog.com)

Flowers too conventional for you? No problem! With just some ribbon and a few handfuls of wheat/grass stalks, you’ll have an extra-ordinary centerpiece to match a rustic, elegant theme.

(PC austinweddingblog.com)

What a clever, yet so simple idea–flip some hefty wine classes over to not only become chic candle holders, but to trap whatever decoration you desire within each glass’s globe! And it doesn’t have to be flowers either. Gumballs or other candies, ribbon, glass pebbles, a cupcake, a stack of mini macarons or cookies, written wedding vows faced outward for easy reading access, a birds nest complete with fake eggs and a little bird, moss, seashells, sand–the list is nearly endless!

(PC mintsflower.com)

Decorate an elaborate birds cage! Consider hanging it from a small stand to replicate its real, larger counterparts.

(PC Bella Vita Photography)

If birds aren’t your thing, what about a fish bowl? With live fish? That would certainly be unconventional, ideal perhaps for the ocean-enthusiast or beach-themed event.

(PC yesmissy.com)

You can’t go wrong with books. They’re so classic (they go wayyyyy back). Books can be decorated in such a variety of ways that they can be made to suit nearly any event. Add some lace and flowers and you’ve got a Sweet Sixteen themed centerpiece, or the perfect completion to a wedding banquet table; likewise, stack a particularly scholarly group of books with some formal candles for a high school reunion or teachers conference; the choice of adolescent girls books, such as Alice’s Adventures in WonderlandAnne of Green Gables, and Pippi Longstocking, decorated with a teacup or a glass of sugar cubes would also make for a beautiful child’s tea party centerpiece.

(PC boards.weddingbee.com)

This reminds me of Aladdin! What an elaborate and elegant way to dress up a table. Imaginably, these would be wonderful for outside events because of the images of flying away that they inspire, as well as their garden-like flower design.

These are just a few of the unusual centerpieces that are out there. If you have your heart set on something more interesting than a vase of flowers, you definitely have no reason to settle. What's your dream centerpiece?

Comment

Comment

Troubleshoot That Event!

PC Huffington Post

PC Huffington Post

Story-time! A client was telling me this week about how things at her wedding years ago got a little too heated for her taste. Her father-in-law was taking photos, and was one of those really traditional character who wear dress shirts with gathered sleeve cuffs and a whole lot of buttons (a lot like the outfits poor Ron Weasley was haunted with by his overzealous mother at Christmas time)... As he took pictures, he got a little too close to a nearby candle, and in one puff, his sleeve was...toast. Just as he began to scream that he was on fire, the bride, without thinking, put the fire out by snuffing the burning cuff with her bare hands, only to sustain some very painful burns. For the rest of the night, her hands took turns being dunked into ice water. 

Not necessarily the most enjoyable wedding, but certainly a laughable story to tell the kids years later. As unusual as a fire fiasco at a wedding may be, general mishaps are not. In fact, I like to say that problems are an event's most-likely unwelcome guests, since they show up where they are least-expected, and definitely least needed. Catching one's ancient sleeves on fire might not be preventable with anything other than the wearer's own caution, but many other common mishaps are. So without further ado, here are the top fivw most-likely event mishaps, and how you can prevent them. 

#1: The cake falling

Prevention Tips

Have the bakery deliver the cake; they know how to transport it better than anybody.

- When signing your contract with your baker, make sure there's an agreement that if the cake falls upon delivery at the fault of the bakery, there is a satisfactory percentage of the price refunded.

- When the cake arrives, make sure the cake stays at room temperature or colder, according to the baker's recommendations. Some frostings can hold up better than others, but the frosting is the glue holding that cake together! Help it out!

- Don't let anyone touch the cake til it's time to cut it, and for goodness sake, be careful! Don't be the bride in the picture above.

- In anticipation of a cake disaster, have your planner scout out local bakeries ahead of time who's cupcakes can be purchased to replace the original within an hour of a mishap.

#2: Rain!

Prevention Tips

- If there's ANY significant chance of rain, get a tent, or get an indoor venue. It's not worth the risk of soaking wet guests and a ruined, possibly muddy dress.

- Find out what the venue's policy on rain is, and inquire about umbrellas. If they don't offer umbrellas, and if you don't have a tent, and won't consider one, PLEASE invest in renting umbrellas for your guests. They will be very grateful.

#3: Surprise Guests

Prevention Tips 

- Make sure you're clear about whether guests can bring their significant others as +1's.

- Delegate the job of following up with guests who have yet to RSVP to whoever will get the job done. Make every effort to contact silent invitees to ensure an accurate turnout at your wedding.

- Pay for a couple extra plates of food and have some extra seats at tables set, just in case. If nothing else, don't pack your tables too close, and have a few extra chairs available to fit into tables as necessary.

#4: A Tardy/No-Show Vendor 

Prevention Tips

- Find vendors--or hire a reliable planner who will find vendors for you--who are reliable and have good reviews.

- Have your planner create a schedule that allows buffer time. For example, if the catering needs to arrive to begin setting up by 4pm, tell them to arrive by 3:30pm instead. Better to give everyone extra time to set up than to have too little.

- So what happens if a vendor doesn't show up at all? If you've purchased wedding insurance, sometimes the cost of finding a last minute replacement is covered. Look into what your insurance offers coverage on.

- No matter what, have your planner create backup plans for every scenario. Catering doesn't show up? Your planner should have created Plan B, where a pre-decided restaurant can deliver emergency food, be it pizza or Chicken a la Carte. It can be done; it just takes a savvy planner. 

#5: Not Fitting into Your Dress

Prevention Tips

- First of all, DO NOT buy a dress in a size that does not fit you. It will cause you undue stress trying to fit into it as your wedding day draws nearer, and runs the risk of a new emergency dress being needed.

- If you want to lose weight for your wedding, buy/rent a dress in your current size, and as you get closer to your wedding day, if you've lost weight, get the dress altered to fit you. Dresses can be taken in, but there is very little that can be done to take a dress out to make it bigger. 

 

These are only some of the many things that can happen at a wedding. I imagine that almost anything you can think up has happened at some wedding in history. What are some wedding disasters that you've encountered, and how were they fixed? Were they preventable? Comment down below! 

Comment

Comment

Starting Your Own Business 101

PC coinatmradar.com

PC coinatmradar.com

This isn't what you might expect. Most articles on the subject of starting a business are about how you first need to get your business license, that you immediately need to take out a loan, or that you probably can't do it at all because...what do you know?

This article is different. I am only 20 years old, and I have recently taken the leap into business ownership as a wedding and event planner. I don't even have a college degree; I haven't taken out any loans or involved any investors. Clearly, I'm not here to say what dozens of other articles showing up on your google results have already said. 

In my opinion, starting a business is more than coming up with a clever name, putting up a website and waiting for customers to knock down your door. It's also much more than investing tens of thousands of dollars in professional advertising and patenting your idea. Starting a business is an emotional experience--one that I feel is vastly overlooked by most of the other articles on business out there. For your business to succeed, I believe it is necessary for you to do the following five things.

1. Believe in your idea.

Confession time: when I was first toying with the idea of starting my own business, I was plagued with doubt. It was not myself, but my boyfriend, who originally built me up and made me believe in my idea. For a long time, I'd been making career choices that made financial sense, but didn't make me happy. I kept saying things like, "Well, I probably should keep my job at xyz..." but my boyfriend stopped me and asked (repeatedly), "What do you WANT to do?" ...Not what makes the most financial sense. Not what everyone expects. Not necessarily what is safe. 

It's a very good question, one worth repeating. What do you want to do?

Here's another good question, one that I literally found after I googled "Should I keep my job or start my own business?", which--in the end--convinced me to take the plunge. In ten years, what will you regret more: not starting your business, or starting it? 

I, for one, would regret not starting it...because I would be left to wonder what would have happened. Maybe I would've been successful. Maybe I would've become a much better person. It made me realize that the worst that could happen was failure, and even failure isn't so bad.

My biggest hurdle has been to convince other people that starting a business at the unripened age of 20 is a sane idea. I've managed so far by reasoning that--sure, I'm really young--but I'm also the most financially stable that I will be for the next decade. Think about it--I still live at home, and nearly all of my expenses are paid. In five years, I might be more experienced, but I also will be living on my own with a handful of bills that need paying. Is it really smart to start a business then either? A better question--is it ever circumstantially ideal to quit your job and start from the bottom with nothing but an idea? 

The truth is that there will always be people who think I don't know enough to start my own business. And the odds are against me that it will ever appear to 100% of people watching that it is financially-wise to invest money into starting up my own gig. No matter which way the dice rolls, it will most-likely always take a lot of time and effort to get a business off the ground. No matter how many years older I get. You see? The hurdles don't go away, so why wait any longer?

With this in mind, as a start-up business owner, it is imperative that you become your own cheer-leader, and believe that you can do it. Believe that you are valuable asset to the economy and smart enough to start your own business. Believe in your idea! After all, every great idea we have today started out as...just an idea. And yes, for every single one, there was somebody who thought it was rubbish. 

2. Get a support group.

Being your biggest fan is the first step, but the second is to surround yourself with other fans. It is frightening true how similar to the people around us we eventually become, and if you're constantly around people who think your business is stupid, you're not going to feel empowered to keep going when the newness hype wanes and your website gets no visits for a month straight. Networking with like-minded individuals is essential to your mindset, which sometimes means networking with fellow competitors. Friendly ones will understand perfectly the struggle you're experiencing, and may be able to share advice, research, and much-needed encouraging words. Remember that hater's gonna hate, but you don't have to listen to them. 

3. Be fierce. 

Starting your own business takes guts and determination. Quitting your job is hard. Explaining to everyone who asks why is sometimes harder--it sure has been for me. This is just the first hurdle you'll be dealt, however. You must be brave enough to invest your money and time into making your business real. Research what you need, travel to necessary offices for that paperwork, network with everyone you know. Everyone. Dedicate yourself to working at your business everyday, even when you feel like it's stagnant. Don't be afraid to advocate for yourself, your idea, your services, and everything that your business offers. Even when dealing with a personal confrontation, take it in stride--he won't be the last business confrontation you're likely to deal with.

4. Be creative.

Don't depend on others to make a huge part of your business take shape. Be willing to work hard and use any resources you can (hello Google) to figure stuff out. Take advantage of all the social platforms we have available through the media. Advertising doesn't have to cost thousands of dollars. Facebook, Instagram, Pinterest, Twitter, LinkedIn, Google+, Reddit, Tumblr... They're all free. And they're all easy enough for YOU to use to market yourself and your idea. Consider building your own website, writing your own ads, creating your own logo, investing in the tools necessary to build your own product, etc. You might discover some new talents in the process of saving yourself a load of money. Use the internet to teach you everything you need to know, because it's ALL out there. You don't need a business degree to start your own business, because everything a business degree will teach you is out there somewhere on the internet; the only difference is that a business degree has gathered all the information for you, and gives you a diploma once you learn it all. Not convinced? Consider buying books, even old editions of college textbooks on Amazon, Half-Priced Books, or other sites for sometimes pennies. Don't get played by the businesses that make their money off of convenience. Be resourceful. Do the work and save your wallet. 

5. Be patient. 

Building a network takes time and continuous effort. It's important that--in the process of starting your business--you continue to cultivate it even when things get slow, look bleak, don't get any attention, or even face ridicule. It's okay; just wait. This doesn't happen overnight, most of the time. In the meantime, keep busy. Set new goals, keep on researching new ways to market yourself, improve your product or service, and make sure that the whole process is shaping you into a well-developed, fully-rounded person. Focus on your process, not just the results. For inspiration, learn about other great thinkers who developed ideas and experienced failure along the way. Did that stop them? Where are they now? Can you see yourself grouped amongst those people?

You should. We need more people like them in the world. 

As emotional as the business-ownership terrain can get at times, when all is said and done, you've started a business, so you're pretty cool. Speaking of cool, let's network! If you're just starting out with your business, send me a message, or connect with me on LinkedIn! If you're local, maybe we can swap business cards.

Comment