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Katie and Shariff ~ Allied Art Guild Wedding

Last week I had the privilege of coordinating an absolutely STUNNING wedding at Menlo Park's Allied Arts Guild. A hidden gem in the middle of a lovely neighborhood, Allied Arts is an enormous garden with small artist shops in nooks and crannies throughout. What a beautiful day!

The gift table. Engagement photo by www.typentecostphotography.com.

The gift table. Engagement photo by www.typentecostphotography.com.

Sparkler Sendoff!

Sparkler Sendoff!

The Ceremony Aisle (Merner Green).

The Ceremony Aisle (Merner Green).

Look at the detail in this archway! Floral by www.bellevuefloralco.com.

Look at the detail in this archway! Floral by www.bellevuefloralco.com.

Cocktail Hour.

Cocktail Hour.

Reception tables (Sunset Patio).

Reception tables (Sunset Patio).

Getting Ready. Videographer: www.cmslowmotion.com.

Getting Ready. Videographer: www.cmslowmotion.com.

The wedding cake.

The wedding cake.

Guests eating dinner on the patio.

Guests eating dinner on the patio.

Signage by www.bellevuefloralco.com

Signage by www.bellevuefloralco.com

The Dance Floor (Sunset Room).

The Dance Floor (Sunset Room).

Reception Centerpieces (www.bellevuefloralco.com).

Reception Centerpieces (www.bellevuefloralco.com).

Looking forward to the next few weddings on my calendar this summer! Stay tuned for more.

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Spring Wedding Gallery

Last week was a dream! It was the first wedding I coordinated to kick off the season and it was so wonderful. My clients and I have been planning their wedding for nearly a year now, and to see it finally come together was beautiful.

Here are some of the photos captured by Tyler Rodrigues, the fabulous florist.

The Sweetheart Table

A Groomsman's Boutonnierre 

The Bride's Bouquet

The Bridal Party's Bouquets

The Banquet Table Setup

The Beautiful Ceremony Arbor

The Reception Banquet Room

My next wedding is in just a couple of weeks, and I am so excited to share more photos as soon as they are captured.

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Diary of a Wedding Planner, Part 2

PC Engstrom Photography

PC Engstrom Photography

I'm so excited to kick off 2017 with a new, great, big business step forward! I'm going to launch a wedding product line! I can't give away the details just yeeeeet, but I've been conducting research, bouncing ideas off of my friends and family, and starting to gather items to be used for said products. Now that wedding season is officially over, and engagement season has begun, I have the time to re-brand myself a little bit in anticipation of this product line. Sheesh! Who knew that there was so much that went into making and selling stuff?

In other news, now that my December wedding is officially over (pictures coming as soon as the photographer releases them!) I am free to focus on the six other weddings I am in the midst of planning and coordinating. It's a lot of computer research, paperwork, and emails, which I really enjoy. I love the freedom of not having to pass my communication with clients and vendors by anyone else--such as a boss. It's just me! How crazy awesome it is to be able to call the shots. It saves so much time and keeps things organized, as information goes through less hands this way. 

I am also excited that as I work with more vendors, I am beginning to pull together a cohesive Preferred Vendors List, especially because it means there's a possibility of working with my favorite vendors more than once. I really love strengthening my relationships with great vendors, because it makes working with them during weddings organized, predictable, and enjoyable.

As a wedding planner, I sometimes feel as though other vendors worry I'm just there to tell them how to do their jobs. On the contrary, I don't want to have to do that--I have my own job to get done. Instead, I want to work with vendors who know how to do their jobs better than I even understand. Rather than worry they'll do it wrong, it's my dream (I'm serious, my DREAM!) to work with a group of vendors who can seamlessly work together to pull off a beautiful wedding. 

December is almost over! Uh, when did that happen? As this year inches near it's closing, I feel proud of what this business has accomplished in the seven months it's been around, and look forward to what 2017 will bring. Here's to growth in personal knowledge and experience, and to the happiness and success of all my clients' marriages. 

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A Beautiful May Wedding

Earlier this year I had the privilege of arranging the flowers for a friend's wedding with my mom, who has an eye for color and is very artistic. I'm so excited to throw it back this Friday to some pictures that the photographer recently shared with me! 

My mom and I arranged and created the five hair pieces worn by the bridesmaids and maid of honor uniquely--that is to say, we kept the same color scheme by using similar flowers for each hair piece, but didn't bother to replicate anything. Each one is a little different, which made them more fun for my mom and I to put together, and for the wedding party to choose which hair piece they wanted to wear. 

The wedding was at the groom's parents' house in the country, which made a for a beautiful outdoor wedding, and which made wild flowers a natural choice for the bouquets.

The couple, Spencer and Michaela, met in high school, and were best friends before they began dating. I love when couples get the opportunity to grow up together. It makes their love story that much sweeter to me because they know deeply not only who the other person is, but who they have been throughout their lives.

Besides the hair pieces, booutonnieres, corsages and bouquets, we also put together the ceremony and reception decor, which the bride wanted to keep simple with mason jars, twine, and individual flowers. It made for a very easy, but fun job!

It was a beautiful wedding for a beautiful couple, and I am proud to have been involved in it. Show out to Engstrom Photos for sharing the album with me!

 

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11 Questions You Might Forget To Ask Your Venue (Before Booking)

This list doesn't need much description. Sometimes the venue search is too exciting to remember all of those important questions. Not to worry! The questions below are commonly forgotten, so if you go over these, and remember the basics, you should be golden.

PC Belle The Magazine

PC Belle The Magazine

1) Do you have any discounts if I book on a day other than Saturday?

2) How many people can this location accommodate?

PC The Knot

PC The Knot

3) Do you require that I use your caterer?

4) Are there alcohol restrictions, or corkage fees?

PC Pinterest

PC Pinterest

5) What's the weather contingency plan (for outdoor venues)?

6) Are their music volume restrictions my DJ will need to be aware of?

PC WeddingWire

PC WeddingWire

7) Is there ample parking?

8) Are there any hidden fees like service fees, gratuities, cleaning fees, or overtime fees?

PC Chaine Des Rotisseurs

PC Chaine Des Rotisseurs

9) Are there any decor limits? (Such as lit candles?)

10) Are there any photo restrictions?

PC Brides

PC Brides

11) Who will be available during the event to direct us? 

Wanna know more about why these questions are important to ask? Check out the video below for my personal explanations.

Did you find these questions helpful? Have one to share? Let me know in the comments below!

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16 Eerily Beautiful Ideas for Your Halloween Wedding

Are you as in love with the idea of having a Halloween wedding as much as I am? You've stopped by the right place. There are thousands upon thousands of ideas out there on how to decorate for a perfectly spooky affair, I know, but I wanted to compile a few of my favorites here. Care to take a peek?

1) Bobbing For Apples

Pc Pinterest

Pc Pinterest

Bobbing for apples has always been a game associated with fall and Halloween. Why not incorporate it into your wedding to dress up a bare corner? The blacker the water, the better. Cut out the tops of the apples and stick some battery-operated candles in there to make them glow!

2) Trick or Treat Bar 

PC Pinterest

PC Pinterest

A sweet bar with a little Halloween spin, this table decked with candy is sure to be a (trick or) treat!

3) Forest Tree Centerpieces

PC Pinterest

PC Pinterest

Nothing like the idea of a dark, dangerous woods to freak your guests out just enough to keep them intrigued. This is a great option for weddings wanting only the suggestion of a darker Halloween theme.

4) Bat Chandelier

PC Pinterest

PC Pinterest

The phrase "Til Death Do Us Part" is a huge trend for Halloween weddings! (Maybe don't overdo it?) This picture, however, is tasteful with its simple nod to its origin--and come on, check out those painted wine bottles. Yes please? Yes PLEASE!

5) Red as a Theme Color

PC Pinterest

PC Pinterest

Want to get a little gory with your wedding decor? Red will go a LONG way. Just look at this picture. What do you see? Blood stained napkins. That's what you see.

6) Skeleton Hand Napkin-Rings

PC Pinterest

PC Pinterest

Need a hand with your napkins? Here is your literal answer.

7) Coffin Ring Box

PC Etsy, Tellable Design

PC Etsy, Tellable Design

Nothing says "Til Death Do Us Part" like a ring carried around in a coffin. 

8) Dark Bouquets

PC Pinterest

PC Pinterest

Remember that bit about the blood? It applies here.

9) Skull Wedding Cake

PC Weddingomania

PC Weddingomania

If I'm honest, this cake is much more cute than it is frightening. It definitely suggests class, but with a whimsical edge. Your guests are sure to adore it in all of it's spook-tacular glory.

10) Black, White and Red Wedding Cake

PC Cake Geek Magazine

PC Cake Geek Magazine

With Halloween weddings, it's important not to overdo it. Not everything has to be terrifying! A beautiful wedding cake with some darker colors is a good way to keep things balanced while cohesive.

11) A Non-White Wedding Dress

PC Pinterest

PC Pinterest

Just a word--a Halloween wedding DOESN'T mean your dress must also be Halloween themed. At the end of the day, it's still a wedding, and you don't want to forfeit that wedding gown experience if you feel the alternative is too costume-y. You do you, boo. (See what I did there?)

...That being said--THIS. DRESS. 

12) Colored Smoke Bombs

PC Pinterest

PC Pinterest

From your engagement pictures to your reception photo booth, incorporating your wedding colors (especially if they're Halloween-related) into some smoke bomb fun is a great way to add some eerie mystery to the occasion.

13) Pumpkin Drink Bowl

PC Pinterest

PC Pinterest

These are great for the drink table or even as table centerpieces. Get creative! Pumpkins are cheap and simple decorations that can go a really long way.

14) Spiderweb Invitations

PC Pinterest

PC Pinterest

Don't keep the Halloween fun limited to just October. Send out those bone-shivering invites any time of the year! Your guests will love it.

15) Skull and Poison Themed Centerpieces

PC Pinterest

PC Pinterest

Get fun and edgy with those centerpieces. Your guests will be staring at them all throughout the meal, so keep the festive mood going!

16) Halloween-Themed Tableware

PC Pinterest

PC Pinterest

Yeah, yeah, I know what I said about how trendy and unoriginal the phrase is, but come on. It's gonna get incorporated in there somehow! If your guests are being served a sit down meal, they won't notice this detail until their plates are empty!

Have a Halloween Wedding idea to share? I'd love to hear it in the comments below!

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5 Things To Do BEFORE Choosing Your Venue

PC Karma Hill

PC Karma Hill

Everybody seems to think that the FIRST thing you do after getting engaged and begin the planning process is book your venue. While it certainly is smart to get it figured out right away, choosing it before deciding on anything is a huge mistake. Venue deposits generally aren't refundable, and generally represent a fairly large portion of your budget, so this isn't something you want to mess up on...

As a wedding planner, I've worked with clients who chose and booked their venue before understanding what they wanted the very essence of their wedding to be, and it forced them to adapt many of the big details they would've changed otherwise to match their venue. It makes me frustrated that couples who believe they need a planner don't think it's necessary to work with a planner to find their venue also. Trust me on this--there's a little more to it than just finding a space that you like that you can afford!

In hopes of improving others' experiences with venues, I've written out the top 5 things to do BEFORE choosing your venue. These things are so important to work through FIRST that I can promise the couples who go through this list and do the work a much happier experience with their venue choices throughout the entire planning process. 

Ready?

PC lesanella.com

PC lesanella.com

#1 - Decide on Your Wedding Theme

Why? It doesn't make sense to book a barn for your reception if you are still thinking about a beach-themed wedding. Barn screams rustic, country, romantic, while beach says luau, chill vibes, and BBQ. Choosing a theme dictates what the desired atmosphere of your venue should be, and understanding that desired atmosphere as you look through venues will make the task of choosing much easier. Either it fits, or it doesn't. The bonus of choosing a venue that matches your theme means that you won't have to over-decorate to make your venue and theme marry (gasp! wedding pun!). If they're the right match, they'll work together perfectly just as they are, and isn't that better?

PC Your North Country

PC Your North Country

#2 - Create Your Guest List

Since invites don't generally go out before 6-8 weeks before the big day, it might not seem obvious that you should have the guest list hammered out now--but it is so important! Venue rooms have a guest limit, so if you book a venue that fits just 100 heads, you can't add another 50 to your guest list after your mother comes to you with more names! 

Here's your Handy Dandy Guideline:

- For the ceremony, you should have about 6 square feet per guest.

- For the banquet tables, there should be about 12 square feet per guest.

- For the dance-floor, there should be about 8 square feet per guest.

Follow these guidelines and you'll be golden!

PC Coco Wedding Venues

PC Coco Wedding Venues

#3 - Understand Your Wedding Budget

This determines what you can spend on your venue! If you book a venue for $5,000 without realizing that your total wedding budget is $10,000, you just spent a (generally non-refundable) 50% of your budget on your location! That's not much wiggle room...

PC Bridebox Wedding Albums

PC Bridebox Wedding Albums

#4 - Decide What Other Kinds of Vendors You Will Hire

This is important not only so you can understand where you stand with your budget, but to understand how to accommodate your vendors needs...

Are you booking a DJ? You need to know--is there room for his DJ booth? Are there ample electrical plugs near the dance-floor? Will that booth fit around other tables you'll need such as the cake table, the consumption bar, the gift table, etc.?

Are you booking a caterer? Do they need a commercial kitchen or will they set up shop outside? If they set up outside, does the venue permit this? Is there an area where they can do this without being right in everyone's view?

Are you booking a florist who will need to arrange flowers on-site? They will need a corner during the morning of the wedding to do this without disturbing anyone. Will they get early access to the room?

These are all questions to keep in mind as you consider venues! Don't do yourself or your vendors the disservice of overlooking these details.

PC Harper's Bazaar

PC Harper's Bazaar

#5 - Create a Basic Outline of Your Wedding Week Schedule

You might know you're getting married on a specific Saturday, so that's obviously the day you'll book, but did you make sure the venue is also available the day before for your rehearsal? You'd be shocked at how few couples think about this! Additionally, think about whether you'll need to be at the venue any other times before the wedding, and confirm with the venue manager that this is okay. You should especially be aware of when your decor and rentals will need to be delivered and set up. The venue will need to accommodate these vendors. (Late set up presents a whole new host of problems!)

Your wedding day schedule is also important to be aware of as you look at the actual building layout of your venue. If you have your wedding at the same venue in two different areas for the ceremony and reception, consider whether moving the crowd from one room to another other will present any technical difficulties. If there are other weddings or events going on the same day, is it possible your guests might end up in the wrong reception room? Don't let it happen!

Have any tips to add? Don't hesitate! Add them in the comments below!

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More About That Wedding Dress!

I recently put the video embedded above up on YouTube. It is the first of three videos documenting the many hours of my life I spent sewing away at a wedding dress for a photo shoot. You can read more about that photo shoot here! I am very excited about getting my feet wet in the YouTubing world and hope that you will stop by sometime, watch a couple videos, and maybe like and subscribe. 

If you're remotely interested in sewing, clothing design, pattern making, or weddings in general, clicking on the video above is the perfect way to start!

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Point Reyes Styled Shoot

For months I've been prepping this styled shoot, and feel that in the three hours it took to photograph, everything fell into place--and then was over. I guess I'm one to get sentimental over huge projects like this, because already I'm looking at the pictures wishing I could do it over again. 

I started working on this about two months ago, and while my vendors contributed immensely to the project, many of the props used were things I hunted for, purchased, or made from scratch myself. For this reason, I am doubly sentimental, thinking back on how I purchased the dress and completely re-designed it, made the square dummy cakes on the cake table, spent hours shopping for rings, mirrors, and other props, and meticulously planned different shots I wanted taken. All of these things are not part of my regular job-description as a planner, but when no one is actually getting married who can take care of these things...no one else is going to get them done! I ended up incredibly happy with the photos and very proud of myself and everyone involved for the hard work that was poured into this.

Without further ado, here are my favorite photos from the shoot!

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Vendors Involved

Photography: Caleb Rippetoe, www.thesedecisivemoments.com

Flowers: Andrelina Siveira, www.fremontflowershoppe.com

Cupcakes: Emmie Luong, www.uhadmeatcake.com

Chalkboards: Rebecca Charlton, www.chalkwhimsy.com

Photo shoot coordinator, wedding gown designer, (square) cake designer: MaKenna Stevens, www.perfectlyplannedmoments.com

Models: Julia Nichols and Joseph Weibe

Location, Point Reyes, California

 

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