Katie and Shariff ~ Allied Art Guild Wedding

Last week I had the privilege of coordinating an absolutely STUNNING wedding at Menlo Park's Allied Arts Guild. A hidden gem in the middle of a lovely neighborhood, Allied Arts is an enormous garden with small artist shops in nooks and crannies throughout. What a beautiful day!

The gift table. Engagement photo by

The gift table. Engagement photo by

Sparkler Sendoff!

Sparkler Sendoff!

The Ceremony Aisle (Merner Green).

The Ceremony Aisle (Merner Green).

Look at the detail in this archway! Floral by

Look at the detail in this archway! Floral by

Cocktail Hour.

Cocktail Hour.

Reception tables (Sunset Patio).

Reception tables (Sunset Patio).

Getting Ready. Videographer:

Getting Ready. Videographer:

The wedding cake.

The wedding cake.

Guests eating dinner on the patio.

Guests eating dinner on the patio.

Signage by

Signage by

The Dance Floor (Sunset Room).

The Dance Floor (Sunset Room).

Reception Centerpieces (

Reception Centerpieces (

Looking forward to the next few weddings on my calendar this summer! Stay tuned for more.



Conflict Resolution During Wedding Planning

PC Social and Personal Weddings

PC Social and Personal Weddings

Are you getting into unexpected fights with your Significant Other about napkin colors? Pouring your time, tears, and more emotional stamina than you have into guests lists? Have you stopped caring about who will give a toast at dinner?

...You're probably planning your wedding.

Weddings are notorious for bringing out unusual tension during the planning process in ways that you'd never expect, and may never experience again once the wedding is over. For sure, it's unfortunate timing, as you have a hundred other things to handle that are stressful enough by themselves. It can, However, be viewed as a good opportunity to work through never-before-seen areas of your relationship with your SO to improve your relationship post-wedding. Below are listed three ways to help you manage conflict during your wedding planning process, and afterwards too.



Handling Stress

Keep in mind that a lot of relationship tension is stress-induced. Having the correct outlook on stress can significantly impact how it effects you. According to studies presented in This TED Talk, whether stress impacts your health depends on whether you think of it as a good or a bad thing. Stress looked at as a bad addition to your life can begin to break down your mental, emotional, and physical well-being, however, addressing stress with the attitude that it adds an extra bump of energy to your life will only serve to drive you forward, with no side-effects. 

PC Evans Incorporated

PC Evans Incorporated

Take Time to Communicate

I'm going to be bold and assert that the biggest reason why most Relationship problems occur is not because people make huge mistakes worthy of our dramatic grief, but because we often fail to communicate to one-another. When problems arise between you and your SO (and they WILL arise at some point during the planning process), instead of immediately thinking the worst of them, take the time to repeat back to them what you think is going on or what they said. Chances are, you've misunderstood them. If you hurt each others feelings, use "I feel" statements instead of saying things like "You did..." When we properly communicate our thoughts and feelings, we are more likely to quickly and civilly resolve conflict.

PC Naples Elite Transportation

PC Naples Elite Transportation

This is YOUR Day

If your mom wants all of her friends to come to the wedding but won't financially contribute to it, your best friend is insisting on wedding colors you don't really like, and your cousins from out of state want you to have the wedding in their town so they don't have to just need to put your foot down and say "NOPE." This wedding is not about them. You choose the guests you want at YOUR wedding, and where it will be held, and what colors it is in. Pleasing everybody will not result in a happy wedding. The more you try to please everybody, the less "you" this wedding will become, and--believe it or not--the less happy people will become with you because there is simply not enough room or money to compromise for everyone. If you compromise for one person, but not another, you're asking for trouble to arise. Be solid from the start that the wedding choices are yours by setting boundaries. This doesn't give you permission to go Bridezilla, but rather, to respectfully listen to others' ideas and request that they respect your wishes if you say "no."



Spring Wedding Gallery

Last week was a dream! It was the first wedding I coordinated to kick off the season and it was so wonderful. My clients and I have been planning their wedding for nearly a year now, and to see it finally come together was beautiful.

Here are some of the photos captured by Tyler Rodrigues, the fabulous florist.

The Sweetheart Table

A Groomsman's Boutonnierre 

The Bride's Bouquet

The Bridal Party's Bouquets

The Banquet Table Setup

The Beautiful Ceremony Arbor

The Reception Banquet Room

My next wedding is in just a couple of weeks, and I am so excited to share more photos as soon as they are captured.



Wedding Food Series: Cake and Dessert Options, Part 2

PC Pink Cake Box

PC Pink Cake Box

Continuing the previous post on cakes and dessert options for your wedding, let's get right into icings to be considered.


There are many different types of icings to choose from, depending on what texture and look you want for your cake. Different icings vary in how they taste, pair with cakes, and dry on cake. Here are descriptions of the most common icings you will find on cakes. 


Made of real butter, eggs, and sugar, this icing is smooth and dries soft and shiny. Keep in mind that buttercream needs to be refrigerated, and easily melts, as its base is butter. It is not the ideal icing for an outdoor wedding where it will sit in the sun, but is instead a good choice for an indoor event where it will more likely be in an air-conditioned place where the integrity of its shape will be maintained. It is an incredibly versatile frosting choice, as its flavor is easily paired with nearly any cake, and can itself be flavored with choices like almond or mint. 


Fondant icing is poured over a cake as a liquid to coat and dry on small cakes, or is rolled into a sheet, and molded around larger cakes like a dough. It tastes similar to marshmallows, and holds up well in heat, as it is very thick, and dries hard and smooth. Because it is thick, it can be shaped into decorative items like flowers, leaves, and other fun cake toppers.

PC Gemma's Bigger Bolder Baking

PC Gemma's Bigger Bolder Baking


Marzipan is very sweet-tasting paste made from ground almonds and vanilla, which can be used similarly to fondant. 

Modelling Chocolate

Modelling chocolate be can white,milk or dark chocolate. It can also be applied like fondant, but is prone to melting in sensitive environments just as buttercream is. 

Royal Icing

This icing is made of eggs, icing sugar, and lemon juice. It's very sweet and hardens very quickly, but is a great choice for decorating with because it keeps it shape, and has a pretty, glossy look, like glass or porcelain. 


Meringue is light and airy, with a mildly sweet taste. It dries hard, and holds up well in heat as long as it has time to set. It has a very mild taste that complements most cake flavors. It is also a good choice for decorating with.

PC Tiny Prints Blog

PC Tiny Prints Blog

Decorative Icing

Icing  is not just frosted. It can be piped in hundreds of different shapes to create beautifully elaborate or elegantly simple patterns on your cake, similarly to the cake in the picture above!

Other Decorative Options


If using flowers on your cake, go for flowers that match the ones in the bridal bouquet, and--if possible--in colors that match the wedding colors. Ask your confectioner about edible flower options. Inedible flowers can also be used so long as they have not been sprayed with pesticides and are removed before serving. Obviously, silk flowers are also an option. 


Ribbons are often used to call attention to the layers on a tiered cake. They can be made from silk or created from icing options such as fondant. 

PC Lia Griffith

PC Lia Griffith


Wedding cake toppers are best known as being a tiny replica of a bride and groom, but can also be 3D words sitting atop the cake, flowers, crystals, or nearly anything else!  Get creative! 

Other Cake Details To Be Aware Of

Signing the Contract

When you've decided on a confectioner and a cake option you like, it's time to sign the contract. Remember to read everything first before you sign it. Make sure what you're signing is what you agreed to when you talked to your confectioner! In the contract should be the following details... 


The deposit and date the cake is to be paid for (often 50%), and when the remainder will be due should be laid out. Make sure this includes delivery fees and all rental costs (such as toppers, cake cutters, cake displays, etc).

PC Pinterest

PC Pinterest

The Date the Cake will be Prepared

Sometimes cakes take multiple days to prepare! The start and end date of the cake's preparation should be included. 

Cake Transportation

It is usually the confectioner's job to transport the cake to the venue. Make sure the date of the reception, it's location address, and arrival time are listed. 


Make sure a list of cake ingredients is included, as well as a list of acceptable ingredient substitutions for ingredients that may become unavailable when the cake must be baked (I.E. seasonal fruits).


A complete description of the cake, including the number of tiers and layers, flavors and fillings and icing, as well as its decor should be listed. Sometimes pictures can be included to ensure design accuracy. 

Saving The Top Cake

It is traditional for the bride and groom to freeze the top tier of their cake and eat it on their 1st wedding anniversary. If you are serving cupcakes but have a small cake for this purpose, it is customary to cut from that cake to feed each other a bite during the reception, but to then wrap the rest up for freezing. Ask your confectioner to help wrap it up to avoid freezer burn.

Other Dessert Options

PC Pinterest

PC Pinterest


If you would prefer not to serve a wedding cake, you can choose cupcakes instead! A cupcake tree is a popular option, similar-looking to the picture above. 

Dessert Tables

If your not a cake fanatic, don't worry! Serving cake at your wedding isn't the only option at all. Pies are also good choices, as are chocolate fountains or s'mores. You can serve a candy bar or a build-your-own-sundae bar. Or, if you don't want to focus on anything specific, you can serve a dessert table filled with a variety of cookies, chocolates, cakes, pies, mouses, squares, the list goes on. Get creative!

PC Luxury Wedding

PC Luxury Wedding

As you can see, while the variety of cake options is huge, the dessert sky is the limit! Forget about tradition, if that's your only reason for choosing cake. Choose the dessert you like the best! What is most important for your wedding dessert is that you're happy with it. Choose the dessert that best suits who you and your fiance are! Your guests will be sure to love it.



Wedding Food Series: Cake and Dessert Options, Part 1

What comes to mind when choosing the ideal cake for your wedding may be things like the style, the size, and the flavor; but there are some other crucial parts that may slip your mind when you think about your cake.  For example, how the cake reflects the theme of your wedding, or how appropriate the size of your cake may be when considering your guest count. Let's begin to cover some of these aspects to ensure that you'll choose the perfect cake for your wedding.

PC Style Me Pretty

PC Style Me Pretty

Portion Costs

Portion cost: How much one portion of cake will be per person. One slice may be anywhere between $4-10, which, multiplied by your entire guest count, can add up quickly!  

Cake size is another big factor to consider, because over- or underestimating how big of a cake you need can really mess up your budget--or cause guests to go without cake!

Cake Type

There are several types of cake to choose from:

- Tiered Cakes (which are stacked cake layers resting on wooden or plastic dowels sticking into the cake for support.)

- Small cakes (often a personal cake for the bride and groom to cut from and then take home, while the guests are served something else.)

- Cupcakes (individual cakes for each guest, often served in very creative flavors.) 

-Styrofoam Cakes (Styrofoam shapes covered in frosting on display which are taken away after the initial cake cutting and replaced by cake slices from Sheet Cake cut up in the kitchen, which are then distributed to guests.)

PC Cake Central

PC Cake Central

Bakery Location vs. Reception Location

 The location of where you get your cake can play a big role in how much you are going to spend on it, along with how easily the cake will transport to the venue. If your venue is in San Francisco, remember that bakeries in high-end cities can charge high-end prices. Ordering from a bakery nearby but not in San Francisco may improve costs. 

A few other things that need to be considered when choosing your cake:

Transportation of The Cake

It is a good idea to keep in mind that a long or difficult transportation of your cake to the venue and be costly as well. For example, if your reception is in the mountains and there are no local bakeries nearby, you may have to pay some hefty transportation costs to get your cake to the wedding from whatever bakery you order from.

Hot Weather

Always make sure that your cake matches the environment it will be in, taking into consideration the sensitivity of the ingredients in the cake. It wouldn't be wise to have an ice cream cake if your wedding is outside in 90 degree weather.  And don't forget about frosting! Butter cream can be very sensitive and melty in the heat, just as a pad of butter tends to melt at room temperatures in your kitchen in the summer. You DON'T want a sad, droopy wedding cake! In situations where the cake is outside for a lengthy period of time in heat, consider choosing fondant as your frosting, which tends to hold up better.


There are lots of different flavor options to choose from when it comes to cakes (bakers are so innovative these days!), especially when you're forced to choose a cake flavor, the filling, and a frosting as well! Remember that you can choose multiple flavors if you have multiple cake layers, or if you're offering cupcakes! Choosing flavor combinations makes attending a cake tasting before signing any contracts especially important.

Cake Tasting

PC Kalmar Kakes

PC Kalmar Kakes

The average cost for a tasting can be around $25-50, which is because the baker must be compensated for the time it takes to prepare the cakes you're tasting, and for the supplies it costs him. In the event that you taste the cake and end up choosing a different baker, this baker has not lost time or money that he was not compensated for. 

Please don't forgo the tasting and sign a contract before knowing what you're going to end up with on your wedding day! Cakes are costly! Choose wisely.

Meal Pairing

Lost when it comes to deciding what flavors to choose? Look no further than your dinner menu! Just as restaurants that serve multiple course meals pair specific entrees with desserts, you can do the same to ensure that your meal flavors compliment each other well. If you are serving such a robust flavor as steak, pairing it with a rich red velvet or chocolate cake makes sense. Similarly, if you're serving fish, or something on the lighter side, going with the wonders of airy and delicate angel food cake, or a cake with a fruity base, may be just the thing.


Try and take into account the people at your wedding who may deal with allergies. It's always polite to let people know if there are any major ingredients that are known for being allergens in their cake (try choco-peanut butter bliss cake). Avoiding common-allergy flavors, offering multiple flavors or gluten- and dairy-free options, or simply placing a small placard next to the cake to communicate the allergen to those interested is always appreciated.

Getting the Opinion of the Baker

Always be willing to have an open mind when you're discussing the cake with the baker; he knows what flavors go well together, and may suggest combinations you wouldn't have thought about! 

Take Into Account How Perishable Your Cake May Be

Understanding the technical side of cake-decorating when ordering a more delicate cake will ensure that it will not perish before it's served to guests. For instance, if your cake is filled with fresh fruit, and the outside of the cake requires your baker a full day of decorating, by the time it is served to guests, it may be unsuitable to eat. If you want a very delicate design on the outside of the cake, you will need a sturdy cake with filling that does not require refrigeration. If it's very important to you that you have a fruit-based filling, you will simply need to sacrifice having an intricate outer design.



Wedding Food Series: Bartending Details

Food and drinks, how different can they be?

Not so different for the consumer, but dealing with the vendor providing drinks can be a different animal when it comes to alcohol. In this blog post, I want to outline some important details that you should be aware of if you're planning to serve alcohol at your wedding, discuss alcohol purchasing quantities for those not going through their bartender, and define the different types of bar options that you have to choose from.

Let's get down to it!

PC Mean Look

PC Mean Look

Things to Keep in Mind

- Bartenders have to have a license in order to legally serve alcohol. Qualified bartenders are also trained in how to safely serve guests. Specifically, they know when to dilute drinks for guests who frequent the bar too often to be safe, and how to refuse drinks to certain guests altogether. This can be pivotal to the success of your wedding if you have an open bar with guests who may abuse the luxury. 

- If you are hosting an outdoor reception, your bartender may need to provide a portable bar (depending on the venue's set up) that may include generators, refrigeration units, glasses, and all other items needed to serve guests--not to mention the alcohol!

- Make sure, before signing a contract with your bartender, that you see proof of the bartender's license and other credentials. If you don't see this in the contract, ask for it. If he won't provide any evidence that he is licensed, DO NOT HIRE HIM.

- In the contract your bartender provides, make sure all working hours, corkage fees, overtime fees, and bartender's hourly wages are specified. Who provides the alcohol and exactly what drinks are to be served should also be written out clearly In the contract. No technical details that you agree to should be excluded from the contract. 

- Often, couples will serve one or two "Signature" cocktails at their wedding. These can be the favorite drinks of the bride and groom, and are a good personal touch.

- If there is to be a toast, non-alcoholic drinks should also be provided for those who cannot or choose not to drink.

- Consider providing non-alcoholic drinks free of charge, even if your guests must pay for all alcoholic drinks. This encourages guests to drink responsibly. 

- If you choose to provide the alcohol for your own wedding, you may save money despite corkage fees! Buying wholesale can get you significant discounts, and any unopened bottles can often be refunded.

- Keep in mind that as the hosts of a wedding, whether at home or at a venue, the bride and groom are legally responsible for the well-being of their guests. It is their responsibility to ensure that no underage drinking take place, that no one drinks and then drives, and that everyone gets home safely after the wedding. If anything happens, it is possible that the couple will be fined or taken to court! Serve responsibly!

- That's another reason why having a professional bartender at your wedding is a great idea! They are professionally trained to avoid over-serving alcohol to any one person. However, if you have multiple bartenders, keep in mind that some guests can avoid notice until too late. 

- It is a good idea to provide some sort of transportation from the venue in order to ensure that guests who cannot drive safely are not stranded. Having a taxi company on standby, or providing a shuttle service are good options.



Alcohol Proportions for Every Hundred Guests

These proportions should be considered suggestions to be discussed with your bartenders before making any large purchases! If you're only serving specific alcohol, only invest in those types! 

Red Wine: 8 Bottles

White Wine: 9 Bottles

Beer: 2 Cases (24 bottles each)

Whiskey: 1-2 Liters

Bourbon: 1-2 Liters

Gin: 2 Liters

Scotch: 3 Liters

Light Run: 2 Liters

Vodka: 6 Liters

Taquila: 1 Liter

Champagne: 9 Bottles

Dry Vermouth: 2 Bottles

Sweet Vermouth: 2 Bottles

PC Be a Better Bartender

PC Be a Better Bartender

Types of Bar Options

Open Bar

Open bars serve an unlimited amount of drinks to guests, free of charge. 

Limited Open Bar

This option serves free drinks to guests for the first few hours of the cocktail hour and reception. After a cut-off point, such as the end of dinner, the bar starts to charge for drinks. 

Consumption Bar

This method of bar service is becoming more common--it has the limit on the amount of alcohol served rather than the amount of time it can be served in. For instance, if the couple is providing their own alcohol for their wedding, their bartender may serve the couple's alcohol free until it has run out, and then will charge for drinks once he begins using his own bar's supply. 

Cash Bar with Mealtime Drinks Provided

The couple provides meal time drinks--such as wine--free of charge, but any cocktail hour or post-meal drinks must be paid for by the guests.

Cash Bar with Drink Tickets

This option is dated and has dealt with a great deal of controversy between those who feel it is tacky vs. a great way to save money. In my opinion, it is both. Wedding's are not circuses that should require Admit One tickets... Drink tickets communicate to your guests that they are worth a limited expense; they are also very impersonal. Would it be weird to invite your guests to dinner and hand them drink tickets at the door? Would you be comfortable accepting "payment" for their drinks throughout your dinner and then cutting them off once they run out? If it's weird at a dinner party, it's weird, and even insulting, at a wedding. Don't choose this option!

Full Cash Bar

This option requires guests to pay for all drinks during the wedding.

Champagne Toasts

If there is a toast during the wedding, Champagne is often offered free to guests.


This is an uncommon option, sometimes found at religious weddings that prefer to serve no alcohol. Dry weddings have no bar and serve only non-alcoholic drinks. 


Whatever option you choose--remember that weddings are a time not only to honor the happy couple, but to appreciate the guests' many important roles in the bride and groom's lives. Taking care to show that they are appreciated at the wedding by offering them quality food and drink is one huge way to do this!



Wedding Food Series: Catering Details

This is not going to be the standard, "So you need to find a caterer within your price-range, taste the food, and viola! You've booked a caterer!" blog post. It is my desire to go deeper, and discuss the details that are often forgotten, overlooked, or mere afterthoughts in the realm of booking caterers. I'm not going to discuss the basics here, as there are plenty of other posts out there that go over those many details. 

Let's get right down to it!

PC Stonefire Grill

PC Stonefire Grill

Types of Catering

There are more than just Buffet and Plated food services to consider.

- Family Style Service is a great option for those concerned about guests waiting in long lines. It's a kind of happy medium between buffet and plated service. Rather than stand in line or wait for pre-plated meals to be served from the kitchen, platters of food are brought to and placed at the tables by servers and guests are able to dish their own plates. 

- French Style Service is another option, although much less common, because it requires a lot of staff. French Style has two servers per table plating food. One server holds the tray of food options, and the other dishes it onto each guest's plate before placing it on the table.

- Russian Style Service, also called White Glove Service, is the most formal service style. Servers in white gloves serve food items on plates already placed at the table, allowing guests to decline items they don't want. So fancy!

PC Free Hotel Management Training Blog

PC Free Hotel Management Training Blog

Pricing and Quality Considerations

Obviously, there's the general rule that "you get what you pay for" to keep in mind...especially with food! Beyond this, here are some more in-depth ideas to think about.

- Any kind of sit-down food service requires additional staffing, which can increase the bill exponentially! For every two tables of guests, one server should be there to accommodate them. Think about it as a restaurant set-up! Is it efficient for a restaurant accommodating your guest count to run on the same amount of staff as at your wedding? If you feel it’s not, then you should seriously consider adding more service staff to your catering contract.

- Unlike the myth, buffet is generally cheaper not because less food is served (based on the idea that guests decline the food they don't wish to eat) but because less service staff is needed. Buffets actually have to prepare MORE food than a plated meal might, because people serving themselves may choose more or less than a standard serving, and the caterer needs to ensure that every guest, served first or last, has every food option available. 

- Don't forget about tipping your caterer's service staff at the end of the event! Sometimes contracts include this already, but not 100% of the time. Service staff deserve to be tipped 10-15% of the total catering cost, just as waitstaff at restaurants expect tips. This tip will be split evenly between each staff member.

- Is your caterer licensed? Just because they have a website doesn't mean they're licensed to serve food. Most generally, are, but it's always smart to check. Ask to see a copy of of it. You want the food you're paying so much money for to be top-notch, so it's worth the effort to check.

- This is a more common money-saving tip, but it bears repeating. Choose seasonable produce to help control the ingredient costs. If you're having a wedding in the winter, don't choose summer fruits and veggies for the sides! This will be so much more expensive on the caterer's end, and he'd be foolish not to charge extra for it. Ask your caterer what seasonal sides he recommends serving.

PC Sweet Alexis Vegan and Allergy Friendly Bakery

PC Sweet Alexis Vegan and Allergy Friendly Bakery

Picky Eaters and Extra Meals

- As allergies and specific diets become more common, caterers are getting better about offering these specific accommodations. Take advantage of this to accommodate any friends with food allergies or preferences. Consider ordering some options for vegans and vegetarians, and serving some common allergy-friendly goodies, such as gluten-free, dairy-free, and/or nut-free sides and desserts. Making a small sign out of card stock to indicate these allergy-friendly foods will be greatly appreciated, as those with allergies often will just skip over foods that commonly contain allergens. In addition, signs indicating foods that DO have these common allergens in them will also help prevent any guests with strong allergies from having reactions!

- Vendors working the wedding have to eat too! It is courtesy to feed your photographers, DJ's, coordinators, etc. at the reception if a meal is being served. Give your caterer the vendor count, letting him know that they are vendors, as they won't need all the fancy embellishments he may be planning for your guests.

- Sometimes extra guests who didn't RSVP (or +1's who weren't invited!) show up too! Have your caterer plan for around five extra meals for unexpected guests. It's worth it to be prepared. If in the end they go unneeded, you have extra food you can take home!

- Speaking of headcount, do keep in mind that your caterer will need the final headcount number about a week before the wedding. Plan to have your final RSVP count by this time.

Wait Time

Weddings are notorious for their long buffet lines...

- Setting up the buffet tables so guests can walk down both sides of them helps eliminate guest wait time.

- Setting up serving “stations” (i.e. multiple buffet tables) can also help the line go faster.


Does your caterer offer more than just food?

- Ask your caterer if they provide rentals, such as chairs, tables, linens, tableware, etc. to consolidate vendors. Often, adding extra services to a package with a vendor you're already working with will be cheaper than adding an extra vendor to your team.  

- Does the caterer also make cakes or bar tend? This can make the menu more cohesive, eliminate additional staff, and consolidate your vendor team. 

- Remember to get as many details included in your catering contract as possible. Some good details to have on the contract (in addition to standard items, such as menu, pricing, etc.) are the caterer's arrival, set up, dinner, and tear-down times, server-to-guest ratio, and any fees, such as overtime, delivery, cake cutting, and corkage fees.

PC Grace For Dover

PC Grace For Dover

Whew! That was a lot of information! Feeling overwhelmed? Don't be! If you find the right caterer, they will walk you through the process and make your wedding food experience amazing. Questions? Feel free to ask down below.



Flower Crowns Galore!

I'm so excited to announce that three more flower crowns have hit the Etsy shop as of last night! I labored over these many an hour while watching Gilmore Girls, and I must say what a lovely combination those two things are. It feels like I'm hardly working! Head over to the shop to check these beauties out!

Copyright 2017 Perfectly Planned Moments

Copyright 2017 Perfectly Planned Moments

Copyright 2017 Perfectly Planned Moments

Copyright 2017 Perfectly Planned Moments

Copyright 2017 Perfectly Planned Moments

Copyright 2017 Perfectly Planned Moments



Guest Post: Why a Wedding Video Should Be Treated Like Any Other Feature Film - Helen Clark

Your wedding day is coming, and of course, you are going to have a video version of the entire thing. However, a mundane wedding video is just an extremely long film that features the beginning of the wedding ceremony and the reception afterwards. The picture quality is far superior to the one we had in the past, but you should also create a more impactful and meaningful video.

Don’t make a casual wedding video, when you can turn the whole experience into a romantic documentary. Basically, you can treat your wedding video like any other feature film and the following article will give you some good reasons to do so.

Wedding Videos Are Also a Story

Your wedding day is itself a story on its own, and if you simply start your video with the footage of the groom and bride, then proceed to the wedding ceremony, then with a long shot of the guests entering the restaurant, and a series of shots of people dancing and people sitting and eating, you've already created a cohesive story. It is how most wedding videos are done, and it can be so much better and much more meaningful.

Your wedding video can tell your whole story in a much better fashion and incite a stronger emotion.  Also, you can use some top quality music, and improve the feeling even further.

Not All of the Moments Are Equally Important

Truth be told, not every second of your video is important, and if you are going to receive raw and unedited footage anyway, you won’t lose anything if you opt for making a wedding movie. If you carefully edit the video, you can have an impactful story that is interesting from start to finish. So, hire someone who is an expert in video editing, like video caddy to create a real movie from your wedding footage. 

Once the wedding is over, you are going to invite your friends and family to watch your wedding video. Sure, you will start and pay attention for a first hour or two, but soon, you’ll start to skip and fast-forward the video. Then, you’ll start to recall the memorable moments and spend hours searching the footage just to find that one moment you wish to see again.

In other words, you can cut the unnecessary footage, and preserve all the important moments, and still not lose any crucial parts from your story structure.  

It’s the Most Important Day of Your Life; You Deserve a Quality Video

Lastly, this is the most important and the happiest day of your life, so creating a real movie-like video will do it justice. You do not want to have a video that will put you to sleep as you watch; you want to go over it again and again! Moreover, it is something you are going to show to your kids, so it is in your interest that they sit through it.

Well, hopefully, this will inspire you to opt for this solution. Create a one of kind experience from your wedding video. It is a good way to have a something that will actually look better than you remember it. You’ll have perfect shots of the first dance, of the wedding ceremony, and it will all be romantic and touching, just like in Hollywood movies.



Guest Post: How To Plan The Perfect Wedding, Helen Clark

If your big day is coming up, I’m sure you must have gone through the entire World Wide Web to find the most extensive checklist – and that’s exactly what you need to do if you want everything to go just perfect.

However, with that many tasks, it’s easy to lose sight of the big picture, stay nervous 24/7 and be tense all the time because you have that feeling you forgot something. Well, whenever you’re in doubt, you should remind yourself of these five wedding planning secrets and I promise things will become simpler.

Wants & Needs

You need to learn to differentiate what’s necessary from what you want. With an unlimited budget (that unfortunately not all of us have) you can do anything – you can even enter your wedding riding an elephant. Considering the fact that this probably isn’t your case, you need to sort each budget dilemma by placing your problems in one of the following two columns – wants and needs. 

Don’t Get Subjected to Expectations

Parents and the rest of your families can be extraordinarily difficult when it comes to weddings and you should be able to understand why that is – they have been waiting for this day probably longer than you. It’s OK for you to meet some of their expectations, but the bottom line is that you’re the one getting married and if their desires are contradictory to yours, you need to learn how to say no.

It Doesn’t Have to Be Overpriced

It’s not necessary to spend a small fortune in order to have a beautiful wedding. Small weddings can be absolutely charming, but if you have a really tight budget, you need to be very careful when making decisions. The most valuable piece of advice I can give you regarding this is that you should start at least six months earlier – that way you’ll be able to explore every option, find the cheapest solution and harmonize all the details into one gorgeous wedding.

Rehearsal of Everything

The only way to be certain that everything is going according to plan is to rehearse it. So, before you make the final decision regarding your wedding menu, make sure to taste every piece of food so that you’re positive that your guests and you will enjoy everything. This goes for wedding dress and bridesmaids’ outfit as well, and don’t dare to forget the final rehearsal dinner, because that is when you can adjust some details if you don’t like a thing or two.

The Big Picture

And I do mean the big picture – having an experienced wedding photographer is very important because they are the only one in charge of all memories you’ll be left with. Many engaged couples often forget to ask what’s included in the overall service and I’d like to remind you to ask about video editing services and whether or not you can expect them. Naturally, this is something you should require from your videographer, so make sure to learn about their style.

If you have your goal in mind – which is starting the rest of your life with a person you love – you should be aware of the fact that nothing else matters. Organizing a wedding is the first test for a couple that is going to get married, and if you join forces I’m sure everything will fall in its place.



Introducing: Silk Flower Crowns

Copyright Perfectly Planned Moments 2017

Copyright Perfectly Planned Moments 2017

I am so excited to announce that I am finally launching my product line of flower crowns! As of early this morning, they are listed on Etsy, as Etsy's site makes listing simple, and shipping very affordable for customers.

I have been hoping to do this for some time now, as I enjoy being creative with my hands, and I am absolutely IN LOVE with flowers! Working in floral design for any amount of time will do that to a person. There's something so...wholesome, and good about working with beautiful, live flowers. Silk flowers do give me less of a nurturing feeling, however, they're still lovely to put together, and I appreciate the opportunity to be artistic with different designs, textures, and colors. (I can also put them together while watching some of my favorite shows! Hello, Gilmore Girls.)

I would be so honored if you'd head over to my shop and take a look! 

Copyright Perfectly Planned Moments 2017

Copyright Perfectly Planned Moments 2017

Go To Etsy Shop

As always, more updates to come!



Diary of a Wedding Planner, Part 3

Blue Chip Accounting

Blue Chip Accounting

I believe deeply that we should never stop learning. Learning who we are, learning how to handle life, learning to expand on what we know. It's because of this philosophy that--even though I already have my certification as a wedding planner--I am continuing to take classes. It was last January that I started my wedding and event planning course; how fitting it is that this January I am starting a whole new course... Except, this time, it's accounting.

"Uhm, yuck?" You might say. But I'm honestly very excited, because I think it will be refreshing to take a college class that I feel is immediately relevant to my life (unlike many of the GE college classes I've taken in the past). The class squeezes right into the last few months of the wedding off-season, so I won't have any wedding weekends until after finals, and the class ends right before April, when I'll have to do my taxes. Call me a nerd, but THOSE TAXES ARE GONNA BE DESTROYED once I know how to get everything organized! 

I'm also excited to make friends with other business-bound students. Coffee friends are wayyy awesome. 

Speaking of coffee friends, have I raved yet about this amazing network called The Rising Tide Society? It's this huge group of entrepreneurs, many of which are involved in the wedding industry, who believe in community over competition. This enables us to unite--even when we're in the same line of work--and learn from each other, complain together, rejoice together, work together on projects, and feel less alone, which is important when you're the only member of your work-at-home business like me. It has been such an asset to my growth as a business-owner that I find myself recommending it to every remotely business-y person I come across. Are you a business person? Oh my goodness. Please go Check it out


As an end of the week update, I'm happy to report that my accounting class is going very well. I enjoy the peers and the professor, and am already thinking about how to write up my businesses financial statements to make life easier on my tax-guy, come April. Everyone warned me going into the class that it would be the most boring mistake I could possible make, however, so far it's been very interesting. I attribute that mainly to its relevance to me now that I'm responsible for this kind of bookkeeping, but hey, interesting is still interesting. 

Business owners, I'd love to hear how you do your taxes! Do you know much about accounting? Let's start a discussion in the comments below!



Let's Put Our Hands Together for All-Inclusive Venues

PC Le Bam Studio

PC Le Bam Studio

I've been on the hunt for a venue for some clients recently, and I've run into numerous all-inclusive venues with some tempting offers.

All-inclusive venues can be known for taking advantage of clients by requiring that certain services--such as catering and alcohol--be purchased in addition to just the venue, else you pay some meal and corkage fees. They get a bad wrap for being expensive...but as I researched and compared pricing for independent vendors vs. all-inclusive venues, it began to appear that the all-inclusive venue might actually be the better deal...

1) Less Vendors to Keep Track Of

How convenient would it be to make a couple of large payments, rather than a dozen or more small ones to pull your wedding together? Imagine how much fewer emails you'll have to manage, consultations you'll have to attend, and wedding liability issues you'll avoid altogether if your venue is handling the food, the bar, the chairs and tables, your decor... All you'll have to do is bring in a photographer, officiant, DJ, and a few other vendors and you're be set!

2) Less Set-Up and Tear-Down to Manage

When your venue provides everything that involves any kind of set-up or tear-down, it means that they are responsible for doing just that. This means you won't have to rent your venue for the hours it would take to set up and tear down, and you or your coordinator won't have to be there for set-up and tear down. How convenient!

3) Less Staff To Pay

One of the reasons all-inclusive venues are on the pricier side is due to the fact that these venues have a larger staff to pay to be present for the duration of your event than a venue that doesn't offer extra services would. Because of this, you're not just paying for the use of a space, but the hourly wage of a dozen or so staff's time. How much staff would independent vendors also add up to, though? Rentals and catering alone require a group of people, as does floral decor... Additionally, the staff at this venue are trained and experienced to work at that particular location, and will most likely do a better job at solving and preventing common problems, ensuring things run smoothly, etc. 

In the end, how much more would your all-inclusive venue cost? Of course, in some cases, venues are just very pricey; but if you find the ones within your price-range, and compare them to the costs of paying independent vendors, you might be surprised at how little a difference there is in favor of the vendors. 

On a budget? That doesn't rule out all-inclusive venues, guys! Do some exploring, and you might be surprised at the great deals you'll find!

Oh, and my favorite venue site right now?

You'll thank me later.



The Tricky Thing About New Year Resolutions

PC Wear Action

PC Wear Action

You know what I'm talking about.

You get to the end of the year and you've eaten your share of holiday nostalgia, dropped the workout routine "due to necessary family commitments", and spent so much money that you're afraid to look at your bank account balance. We're such wrecks by the end of each year that New Year Resolutions just seem like the perfect opportunity to--forgive the stereotypical expression--start all over again. 

But come on, how effective are they really if we habitually forget about them after two weeks? Every single year? 

I wrote a blog post about this last year on another site where I stood adamantly against New Year Resolutions, holding fast to the idea that commitments like the ones we use for for them ought to be implemented immediately if we really believe in their value, rather than waiting until January 1st. After all, it's because we don't believe enough in their value that they only last the stereotypical two weeks. 

This led me to campaign to my friends, family, and LinkedIn about how--rather than setting lofty goals for January 1st, we should focus more on setting goals we can implement immediately. 

Time passed. I started my business this summer and have been working, picking up speed, and am now living and working at such a fast pace--meanwhile pushing to the side priorities like taking the time to eat well, vacuuming the house, and updating my Business Instagram--that a clean slate come January 1st sounds really good. 

I came to realize that the New Year Resolution may not even be about the actual Resolution. Maybe it's something we've created to give us the mental clean slate that we need after a year of the crazy, especially after a month of holiday binging, overworking, or whatever your vice is. I know that I need this; in the same way that I clear my morning thoughts with a fresh To-Do List even if yesterday's still has some unchecked boxes, every year needs a new, fresh start. And if that means adding a "Go to the gym" box to your daily routine, that's great!

Sometimes life needs to be changed up a bit. It's a good thing. Even if you do give up on the thing you originally set out to do, sometimes the setting out part is all that you need.

On the other hand, let's talk about the actual resolutions that we tend to set. Working out and dieting are healthy goals, but let's be real: they're overused, and there are so many other (more interesting) resolution options out there! 

For instance, this year I want to say "thank you" more, and try to complain less. To empathize with people instead of judge them. 

How life-changing would it be to resolve to unplug our social media when we are spending time with friends and family-members? To resolve to give to the homeless, or to a charity we care about, on a regular basis? What about controlling our tempers, and focusing on calmly, verbally expressing our feelings instead of whatever it is we do instead?

There are so many things we can resolve to do that can make a bigger difference than our physical appearances can. Obviously, taking care of our physical health is important, and we should be doing that regardless of what our New Year Resolution is. Something more internal might stick longer though...and it has the potential to turn something that was negative into a new good habit!

So this year I'm not turning my nose up at the New Year Resolution. Instead, I'm going to adopt one that personally matters to me...enough that I think it might last longer than the first couple of weeks of January. Who's with me?



Diary of a Wedding Planner, Part 2

PC Engstrom Photography

PC Engstrom Photography

I'm so excited to kick off 2017 with a new, great, big business step forward! I'm going to launch a wedding product line! I can't give away the details just yeeeeet, but I've been conducting research, bouncing ideas off of my friends and family, and starting to gather items to be used for said products. Now that wedding season is officially over, and engagement season has begun, I have the time to re-brand myself a little bit in anticipation of this product line. Sheesh! Who knew that there was so much that went into making and selling stuff?

In other news, now that my December wedding is officially over (pictures coming as soon as the photographer releases them!) I am free to focus on the six other weddings I am in the midst of planning and coordinating. It's a lot of computer research, paperwork, and emails, which I really enjoy. I love the freedom of not having to pass my communication with clients and vendors by anyone else--such as a boss. It's just me! How crazy awesome it is to be able to call the shots. It saves so much time and keeps things organized, as information goes through less hands this way. 

I am also excited that as I work with more vendors, I am beginning to pull together a cohesive Preferred Vendors List, especially because it means there's a possibility of working with my favorite vendors more than once. I really love strengthening my relationships with great vendors, because it makes working with them during weddings organized, predictable, and enjoyable.

As a wedding planner, I sometimes feel as though other vendors worry I'm just there to tell them how to do their jobs. On the contrary, I don't want to have to do that--I have my own job to get done. Instead, I want to work with vendors who know how to do their jobs better than I even understand. Rather than worry they'll do it wrong, it's my dream (I'm serious, my DREAM!) to work with a group of vendors who can seamlessly work together to pull off a beautiful wedding. 

December is almost over! Uh, when did that happen? As this year inches near it's closing, I feel proud of what this business has accomplished in the seven months it's been around, and look forward to what 2017 will bring. Here's to growth in personal knowledge and experience, and to the happiness and success of all my clients' marriages. 



A Beautiful May Wedding

Earlier this year I had the privilege of arranging the flowers for a friend's wedding with my mom, who has an eye for color and is very artistic. I'm so excited to throw it back this Friday to some pictures that the photographer recently shared with me! 

My mom and I arranged and created the five hair pieces worn by the bridesmaids and maid of honor uniquely--that is to say, we kept the same color scheme by using similar flowers for each hair piece, but didn't bother to replicate anything. Each one is a little different, which made them more fun for my mom and I to put together, and for the wedding party to choose which hair piece they wanted to wear. 

The wedding was at the groom's parents' house in the country, which made a for a beautiful outdoor wedding, and which made wild flowers a natural choice for the bouquets.

The couple, Spencer and Michaela, met in high school, and were best friends before they began dating. I love when couples get the opportunity to grow up together. It makes their love story that much sweeter to me because they know deeply not only who the other person is, but who they have been throughout their lives.

Besides the hair pieces, booutonnieres, corsages and bouquets, we also put together the ceremony and reception decor, which the bride wanted to keep simple with mason jars, twine, and individual flowers. It made for a very easy, but fun job!

It was a beautiful wedding for a beautiful couple, and I am proud to have been involved in it. Show out to Engstrom Photos for sharing the album with me!




Weddings: You Get Exactly What You Pay For

PC Skyline Trade Show Tips

PC Skyline Trade Show Tips

I don't mean to be a bummer here. I AM a budgeting specialist, after all. But in my (recent) experience, it has become exceedingly clear that you absolutely get what you pay for.

That being it possible to find adorable Sweetheart Table Decor on sale at Target, Party City or on Amazon? Yes!

Is it possible to save money by DIY-ing wedding favors that would cost twice as much to pay a company to put together for you? Totally!

Is it even possible to catch the vendor you want to hire having a sale on the perfect package? If you're lucky! (Jump on that, by the way! That's great!)

BUT what you can't do is bargain-hunt your vendors. It's the difference between coupon-clipping at reputable stores who have the occasional sale, and regularly shopping at the Dollar Store. The stuff at the Dollar Store cost less, therefore, it is worth less. 

A great example can be made of a recent wedding that I had the pleasure of coordinating. The florist was a wonderful lady that I believe was honest and ethical, and who did more than her job to accommodate a bride who wanted more than she was willing to pay. The bouquets of roses were a little bruised on the tips, but looking at the pricing on the contract, I know it was due only to a severely limited budget. Even so, the bride was very upset that the vendor dared deliver such work, and tried to get a discount. The florist came to me later and explained how she felt her hands were tied behind her back. There was nothing she could do if she didn't want to pay more for the roses than the bride was paying her to make them.

I understand that when you're in the lower- or middle-class, the average wedding budget can seem like a lot more than it turns out to be when translated into Wedding. But unlike the bargains you can conger up on a shopping trip, vendors whose bills are paid by the people who book them cannot afford to let everyone who asks get 50% off. Especially considering that there are only so many weekends in a year, and only so many of those that they may be able to book, it is vital that vendors charge enough to live off of. Their work is valuable, and if you choose to hire a DJ or a Florist or a Photographer for your wedding, you're going to have to pay for the quality that you expect.

This is true because--of course--vendors with low prices do exist. But vendors with low prices don't charge low fees because they somehow need less to live off of. They charge what they charge because they are hobbyists, they are inexperienced, or because the products and services they are offering are low-quality, and don't cost them much time or money to produce. 

You get what you pay for. You pay a high price to a reputable hotel for an all-inclusive wedding? You get all-inclusive. Things will run smoothly, people will do their jobs well, and your good money will have been well-spent. But you pull together a team of vendors who charge next to nothing--and then you expect a wedding with all the bells and whistles--and you'll be disappointed. 

Certainly, low-budget weddings can and should exist. Everyone deserves to have a wedding! All I'm trying to point out is that you shouldn't expect your vendors to deliver products and services you clearly aren't paying enough for. If you have a low budget for flowers, then simply don't choose expensive, out-of-season flowers. If you have a low budget for food, invite less guests to maximize food costs, or consider a food truck. If you can't afford a DJ--maybe don't hire a DJ. Not every child's 12th birthday is the magnificent Bat Mitzvah with the three course dinner,  plethora of decorations and bouncy houses, and clown handing out balloons that you've heard of. It's the same with weddings. Throw the wedding that you can afford, instead of pretending--up until your wedding day, when it all becomes clear--that you're throwing the one you haven't actually financially invested in. 

I'm not trying to be harsh at all. It is just so vitally important to understand that prices on wedding services don't lie. You can't get it for less. You might be able to get something ELSE for less, but it will cost less because you will be getting less.

Anybody have relevant experiences to share in the comments below? I'd love your input! 



The Wedding Gown: A Finale

Today is the rehearsal for a wedding happening tomorrow, which is super exciting, but also crazy busy for me. So today, instead of a regular blog post, I am instead going to show you the third and final YouTube video on altering a wedding gown that I used for a photo shoot earlier this year. If you haven't seen the previous videos, you can check them out here and here. Enjoy!



Diary of a Wedding Planner, Excerpt 1

PC Shelley DeJager

PC Shelley DeJager

Dear Diary,

Before I started my business I felt that there was a large distinction between small businesses and large businesses. Trying to unpack why this is the case has been a very complex process for me for many reasons, but one of note is that when I was in the single digits of my life, my family started a business creating and selling beeswax candles, lip balm, and other natural products at farmers markets, boutiques, and online. My brothers and I learned from our parents the entire creation process of these products, along with the hustle of packaging and marketing. To me, we were a small business. I understood the importance of turning a profit, because the products we sold had initial costs and took time to put together, but I also knew that we weren't making much money based on the amount we sold each week. We eventually stopped producing and selling these products and closed our business; it was an invaluable experience for me, and I've since gone on to start multiple small businesses myself, but that initial experience gave me the impression that unless a business is huge, it is incapable of turning a sustainable profit. That is, one to live on.

At least, this was my opinion of businesses that sold products. Maybe this explains why I've gravitated forward the service industry instead of the product industry, since it becomes a matter of selling time and effort rather than a product that is the result of time and effort. For whatever reason, people will spend a lot more money paying for time and effort than they will for a product, which--I imagine--is partly because a product is only as valuable to its buyer as its benefits are. To its producers, however, it's price tag pays for the wage of workers, the cost of the product's parts, the costs of marketing and business, and a little extra to make it all worthwhile for the business owner. Two very different perspectives on the item's cost that will only sell sustainably if both seller and buyer consider the same cost to be reasonable. 

Maybe it's not so different as I make it out to be, though. In many ways, being in the business of selling my services, I am the product people are buying. The stakes are higher this way, since unsatisfied customers will be directly unsatisfied with me; however, it connects the value of my clients' money to a person, and it forces them to understand that business is...well, personal. I am a person. The effort that I make has human constraint, and is limited by the fact that--as a person--I have a personal life in addition to my business. 

Being a small business owner, I am not branded enough that--like Target, or Krispy Kreme, or Clark Pest Control--when you think about me, you imagine a business made up of effective products, professional phone answering services, or locations characterized by standard logo colors and lit up text above the doors. The reality of my business is that it's just me. I work on my computer. I designed and run my website myself. I take my Instagram pictures, choose the filters, and think of my own captions and hashtags. I answer all of my business phone calls, texts, and emails; I pay for the gasoline that it costs my car to meet with my clients, and I write it off as a business expense on my taxes. I do my work at my desk when I'm home, on my phone when I'm out, or on site with clients, and I do it simultaneously with my private everyday life.

Amidst all of this meshing of business and personal life I have felt that I struggled to keep my personal and professional lives in separate boxes. Sure, I lived in the same place that I worked, but if other brands could keep things clear of any evidence that it was run by imperfect people, why couldn't I? 

And that's the punchline, everybody.

Every business is run by imperfect people.

Nothing about it is actually mechanical--the Trader Joe's that my boyfriend used to work at is always stocked with well-organized, priced, and labeled food during open hours, but delivery trucks--driven by people--come after closing and deliver food for the next day that is unloaded and restocked by people--people who are ready for their shifts to end so they can go home to their personal lives. 

This last Black Friday, everybody shopped, trashed aisles, and stood in long lines for checkout that were controlled by employees who probably would rather be sleeping, but have expenses their jobs need to pay for. The traffic that we faced trying to get places this holiday were filled--from bumper to bumper--with mere people. The Trader Joe's employee behind the car of a business owner, behind the car of someone who just lost his job, behind the car of a woman in labor trying to get to the hospital, behind the bus of dozens with individual stories, grievances, and joys. 

My point is that large businesses and small businesses are separated only by sophisticated marketing techniques dependent on keeping the buying and selling process impersonal, because this keeps the focus on the product and the buyer's need for the product. It plays on human self-centeredness to encourage people to spend money on themselves. It's a brilliantly successful strategy that has tricked buyers into believing that the needs that their purchases are meeting are being met by money, and not people earning this money.

Do you see my point? Big businesses are like plastic to buyers. They're just businesses, as if businesses can run themselves. They maintain professional, impersonal, robotic brands that have tricked us all, and they've given us small businesses the false impression that we must maintain the same plastic branding to get the same official stamp of realness. To feel that we have grown from a "small business" to a "large business" from more than just the brackets on our tax paperwork. 

The difference between general blog posts and personal diary excerpts is that the blog posts have to have a point. This doesn't really, although that doesn't prevent it from having meaning to me. Having been trained in marketing, I understand the branding and marketing process to a far enough extent that I shouldn't have been fooled for so long about this--that the authenticity of a business isn't dictated by my ability to be impersonal while working. It is personal.

Yesterday my client texted me asking if I would help her order a product on Amazon ASAP and I told her I would have to do it after I finished Black Friday shopping. I ended up working on and completing the task between stores on my phone. My client said she totally understood, and I was happy to help her the moment I could--but I felt that the situation forced both of us to acknowledge the nature of my job, and how all over the place it can make my life sometimes.

Don't get me wrong, I absolutely love my job, and I chose it specifically because I enjoy connecting personally with people that I work for, and I enjoy working during unusual business hours as the behind-the-scenes orchestrator of weddings. My job is perfect for me, and I gladly let it consume the majority of my time. 

What I have realized and decided, however, is that the nature of my job as a business owner requires not that I make my brand another, plastic corporate operation, but that I keep it manageable as a lifestyle. And given that the bulk of my work as a wedding planner includes clear communication, healthy and compassionate relationships, delegation skills, and teamwork, I would argue that keeping things honest and relational is absolutely necessary. 

Is that really so unprofessional and bad? I think that clients WANT to hire a wedding planner that they can connect with. They're going to share with me--over the course of the months, sometimes years, that we work together--personal concerns and aspects of their lives that they will desire and need me to respond with empathy, relatability and humor to. They need responses like, "I love that idea! That sounds like so much fun!", "I understand that feeling, I've felt that at X time in my life too. It's totally normal, don't worry.", and "It's okay that you're fifteen minutes late! I know how stressful life can get." 

This works for me. I find, to my utter joy, that my clients will extend the same grace to me as well, like when my client yesterday understood that I was Black Friday shopping, and told me to have a great time. The relationships I build with my clients become ones of mutual respect, patience, and honest enjoyment. The client I spoke with yesterday is a wonderful woman getting married next week, and we are both sharing in the excitement of it together. It's not just a job to coordinate her wedding for me, but a personal investment, because I WANT her wedding to be beautiful and perfect. I bought her and her fiance a wedding gift, and I feel sad that in a week we will be done working together trying to find deals on centerpiece flowers and backdrop curtains.

Wedding coordinator to bride, she is my client, and I am professional. But woman to woman...I kind of want to go to coffee with her sometime.

Will I ever? I'm not sure, but it makes me happy knowing I have these kinds of relationships with people that I work with on a regular basis. I know I'm very lucky to have such a pleasant working environment. 

I love my job. I LOVE my job. Here's to staying personal and keeping the hustle real.

Happy Thanksgiving, everybody!

~ MaKenna 



The Work-Life Balance



As a business owner fairly new to the position of "my own boss", I must say that it can be a challenge to stay on top of everything. And...when I say that, I don't necessarily mean on top of the actual wedding planning, because I love that part, and always get that done with plenty of time to spare. What I mean is that it's hard to balance life when I am not given perimeters that would otherwise separate the work from the down-time for me. You know, keeping the peas on my dinner plate from rolling over into my nicely rounded mashed potatoes. I'm talking about that work-life balance! 

For example: when you have school, a job, and a personal life, and all of those things have their own locations, the given requirement to arrive at each location at a different time generally keeps them all separate and organized. Each thing gets its own part of you and your time; each thing has its own box. This makes it easy to be productive in the work place, attentive at school, and relaxed at home.

So what happens when you quit your job and work from home, take online classes--from home--and spend a huge amount of time doing all of these things that require different parts of you in the place that has always been designed for resting?

Simple: each thing fights for supremacy. It begins to determine what you "mostly" are. Are you mostly a student, or mostly a working stiff, or mostly a stay-at-home-whatever? Do you know what I mean?

I am not a college student--in that I am not working toward a degree--but I do take classes from time-to-time so that I am always learning. I would say that I most struggle to separate working from, well, living. There's always something to be done: updating my business Instagram, updating my advertising methods, broadening my network, filming a YouTube video, pinning on Pinterest, consulting with clients, coming up with fun things to blog about, the list goes on. Right alongside that, I have other things to do, such as schedule my hair appointment, or a dental checkup, or a coffee date, or make a run to the grocery store, take my spunky little dog on a walk, clean the kitchen, make lunch, run a load of laundry...

Being in a place where both types of things are possible (home), the tasks eventually begin to bleed together.  I find myself making lunch and then making a business phone call, and then filming a YouTube video following by a consultation, and then scheduling a quick appointment with a friend while I'm in the area. Walking the dog and then blogging and grocery shopping and then working on an Excel Spreadsheet... 

It's a beautiful mess of multitasking and hustlin' along to make life work (pun intended). Totally possible, but the constant switch wears on you after a while. It makes me really respect business owners who have successfully created the distinction between work and private life. 

The work-life balance isn't just a struggle for business owners though. It's also true for people in the midst of planning a huge wedding or event. It's a crazy jungle out there when your work-life balance is further confused by planning getting pushed into your private life! So exciting, but also...disruptive.

I understand the hustle. I think to some degree, we all struggle--from time to time--to keep life balanced. What are some things that you do to separate work from your personal life? I'd love to hear your ideas and experiences in the comments below. 

Keep hustlin'! You got this!